Project Operations Coordinator (Construction Documentation)

🧩 Summary

💼 Responsibilities

• Manage and organize construction documents including RFIs, submittals, drawings, specs, and closeouts
• Track document revisions and maintain current project records
• Coordinate document control, indexing, and archival processes across multiple projects
• Support billing, invoicing, and project reporting
• Collaborate with internal teams and clients to ensure clear communication and timely deliverables
• Use Bluebeam, Adobe Acrobat, and other construction tools for document review and markup
• Maintain compliance with project standards and documentation requirements
• Assist with takeoff services and data management workflows as needed

🛠 What Will Help You Succeed

• 2–3 years of experience in construction document control or project coordination
• Strong understanding of document management and version control
• Proficiency in Bluebeam, Adobe Acrobat, Microsoft Word, and Excel
• Excellent organizational and communication skills
• Ability to manage multiple priorities and meet deadlines
• Familiarity with Procore and other construction platforms is a plus
• BIM or AutoCAD knowledge is encouraged but not required

🕒 Work Schedule

• Full-time position operating on Pacific Time Zone hours
• Remote work approved, with preference for Southern California candidates who can occasionally attend meetings in Costa Mesa or Irvine

🌟 What We Offer

• Continuous training and development
• Comprehensive benefits: medical, dental, vision, life insurance, 401(k) with company match
• Employee Stock Purchase Plan at 15% below market price
• Supportive management team invested in your success
• A culture that genuinely cares for its employees

🔒 Accessibility & Equal Opportunity

🚫 Recruitment Agencies