INDUSTRIAL COMMISSION

Are you ready to work for an exceptional state agency that works to protect the life, health, safety and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful. A thriving workforce in Arizona is what we strive for and work towards each day.

 

Job Location:

LEGAL DIVISION

Address:  800 W Washington St.
                 Phoenix, Arison 85007

Posting Details:

Hourly: $24.0384 

Grade: 19

Closing Date: February 24, 2025

Job Summary:

This position serves as the Legal Assistant for the Legal Division of the ICA. It provides high -level paralegal/secretarial support to a group of litigating attorneys and for the Executive Staff Assistant position.

This position may offer the ability to work hybrid/remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. This position is not 100% remote, you will be required to come into the Phoenix office.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

● Provides paralegal/legal secretary drafting and litigation support requiring considerable knowledge of legal procedures, forms, and documents and a high degree of legal skills to litigating attorneys; prepares a variety of legal correspondence, pleadings, and other legal documents using technical knowledge and expertise; completes legal documents including letters, discovery, court filings, pleadings, and agreements, with strong written and organizational skills while using a legal case management system. A thorough knowledge of the litigation process and documents in order to support and assist attorneys in their case management; timely completes necessary legal filings with administrative and other courts; creates, processes, updates, and maintains legal case files; assists in processing and responding to Court of Appeals Writs; assist in processing of Court of Appeals Mandates; assist in certifying the ICA record for Superior Court; assist assigned attorneys, as needed, with calendaring, scheduling and tracking of deadlines and other legal events; updates and maintains case files in the case management system and maintains and updates calendar for assigned attorneys.
● Confers regularly with supervisors, assigned attorneys, and Legal Division staff, presenting and resolving problems or questions, discussing plans and actions to be taken, making decisions; participates in team efforts to implement and adhere to principles of the Arizona Management System. Cover for other members of the team as needed.
● Confers and collaborates with representatives from other divisions of the Commission and members of the public to acquire and give information requiring some judgment or discretion regarding case matters, forms, pleadings, and processes.

Knowledge, Skills & Abilities (KSAs):

Knowledge in
● The Legal Division's purposes, goals, organization, workflows, equipment, and processes, including administrative and office procedures.
● Basic concepts, terminology, principles, and procedures related to Federal, State, and agency laws pertaining to workers' compensation, occupational safety and health, debt collection, and labor violations.
● Administrative hearing and court rules and procedures.
● The content, organization, and format of legal documents and correspondence.
● Good knowledge of the methods and techniques of legal research, including the use of statutes, codes, and other legal resources.
● Google Suite, Word, Salesforce.

Skills needed:
● Teamwork.
● Planning/organization, multi-tasking, and time management.
● Clear and concise oral and written communication, including attention to detail.
● Use of computers and other technical devices/programs/software.
● Proble