Assistant Career Services Specialist

Responsibilities
•    Assist with scheduling and managing data entry for job seeker participation in career services programs.
•    Track member engagement and ensure accurate documentation of career services activities.
•    Provide general administrative support to the Career Services Unit as needed.
•    Help organize and prepare for career development workshops, including scheduling, material preparation, and registration management.
•    Assist with logistical arrangements to ensure smooth workshop delivery.
•    Respond to job seeker inquiries, offering guidance on career services and job search steps.
•    Assist members with accessing available resources and provide support during recruitment events.
•    Review job seekers' job readiness profiles and assign them to appropriate Career Services Specialists for further guidance.
•    Guide job seekers through the Career Services baseline assessment process, ensuring they understand next steps.
•    Maintain accurate and up-to-date records of member participation and services provided.
•    Support Career Services Specialists with re-engagement efforts and performance tracking.
•    Help coordinate logistics for job fairs and recruitment events.
•    Assist employers and members during events to ensure successful engagement and outcomes.

Qualifications
•    High School Diploma or GED required. Bachelor's degree in Human Resources or related field preferred.
•    Minimum (2) two years of administrative experience in a job-related environment.
•    Experience in a workforce development or career services setting.
•    Bilingual candidates strongly encouraged to apply; proficiency in Spanish, Haitian Creole, or other languages is a plus.
•    Strong organizational and multitasking skills.
•    Familiarity with Learning Management platforms and software (e.g. Docebo)
•    Familiarity with iCIMS or similar Applicant Tracking Systems (ATS).
•    Willingness to travel throughout the five boroughs, Hudson Valley and Long Island as needed to support recruitment and placement activities. 
•    This position requires schedule flexibility, including participation in a rotating shift that alternates between a standard 9:00 AM–5:00 PM (in office) and a 12:00 PM–8:00 PM (remote) hybrid schedule to support job seekers during extended hours based on operational needs.