Office Manager & Executive Assistant

The Shipyard is a leading, independent agency that builds performance-driven brands audiences can’t help but love.

By applying modern mindsets to established models, we fuel brand and marketing decisions that are more courageous and more validated.

Our ability to align bold creativity with individual consumer motivations lets us do more than hope for brand love – we methodically engineer it throughout the consumer journey. That’s how we activate the synergistic power of brand building and performance marketing.

Engineering Brand Love through the courageous ambitions of our people and our clients.

The agency has significant momentum and is on a roll with new business. Our team continues to expand across four cities (Columbus, Newport Beach, Sacramento, and San Diego), and we’re still growing. Come join our team!

SUMMARY

We are looking for a smart, experienced, and motivated Office Manager & Executive Assistant to join our Columbus team.

The Office Manager & Executive Assistant is responsible for performing a variety of administrative and executive duties, including but not limited to coordinating meetings and travel arrangements for the CEO & Executive Leadership Team, managing calendars, submitting expenses, managing the needs of the Columbus office, and working on various initiatives. You will have the ability to work independently on projects and work collaboratively to handle a wide variety of activities and handle confidential matters within the office. This role is ideal for the person who loves to multitask and prefers an ever-changing, challenging, and developing environment.

At The Shipyard, we know that it's your unique talents, backgrounds, and perspectives that make you who you are, just like our team, who come from various career paths and experiences. We believe we can't be truly diverse without bringing your most authentic self to the agency.

Studies show that people from marginalized communities may not always apply for positions if they don't meet every single requirement in a job posting. At The Shipyard, we encourage you to apply even if you don't meet all the requirements. We believe that your passion for what we stand for — our values and purpose — is just as important as meeting every checkbox.

WHAT YOU’LL DO

Office Management:

• Main point of contact and liaison between the office building (Capitol Equities) and The Shipyard
• Manage the aesthetics of the office
• Liaison between vendors (other than IT vendors), including but not limited to building contractors, janitorial services, and construction contractors
• Order supplies for the break room/kitchen and office supplies
• Support facilities planning for the office and getting desks set up for new hires
• Go-to person for general office needs, ordering supplies, etc.
• Support the People Operations Team on office events and culture programs, including but not limited to event planning and execution (holiday parties, summer company events, off-site meetings, external/client events)
• Package shipping and receiving
• Other duties, as assigned

Executive Assistant:

• Provide comprehensive administrative support for the CEO & the Executive Leadership Team
• Liaison between the C-Suite of clients, community leaders, and agency
• Arrange logistics for on and off-site meetings, agency events, and client engagements as necessary
• Extensive scheduling of calendar
• Travel arrangements for the leadership team and set up other associates in our travel system, Concur
• Review all incoming and outgoing emails of the CEO and react to emails when appropriate
• Maintain a comprehensive contact list for the CEO
• Reconcile American Express credit card expenses for the CEO

WHAT YOU’LL BRING

• High School Diploma/GED + 5-10 years minimum relevant experience working with C-Suite Execs
• Possess the ability to handle confidential information
• Technology savvy – able to easily learn new applications
• Proficient in all Microsoft Office applications
• Excellent writing and communication skills
• Must be a self-starter and able to work autonomously
• Must be proactive and able to look at the big picture of any situation that should arise
• Advertising agency experience is preferred

WHAT YOU’LL GET

• The overall target range of base compensation for this role is $80,000 - $90,000. Compensation offered will be determined by additional factors such as location and experience
• Open PTO
• Paid holidays + holiday closure between Christmas Eve and New Year