Project Manager, Global Material Review

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Ensure all promotional materials are reviewed by cross functional teams, medical, regulatory, compliance and others as required by AbbVie policies. Operate within an Always Audit-Ready mindset. 

Provide expertise in content reuse, working with brands and agencies to increase AbbVie’s reuse of content, across channels. Influence and teach brand team members about the benefits and importance of content reuse.

• Facilitate Medical/Regulatory meetings that include Marketing representatives to ensure the process runs efficiently resulting in clarification and/or decisions (e.g. concept meetings, elevation meetings, strategy sessions).  Consult with OEC and Legal when required.
• Provide expert process guidance/support for all individuals within the approval process.  Responsible for working with third party suppliers and advertising agencies during project development, routing projects through the Med/Reg approval process.
• Act as a subject matter expert for Veeva Vault PromoMats; provide training to internal and external users
• Contribute to the development of new content review workflows and processes
• Contribute to content operational process improvement, searching out and recommending opportunities for increased efficiency
• Monitor timelines for material approval as agreed by the Global Materials Review Grid (GRID).
• Work with AbbVie Global personnel to create agenda and schedule concept, collaboration, and review meetings; facilitate concept, collabs, and ad-hoc meetings
• Identify when escalations are needed; communicate concerns or issues to AbbVie leadership in a timely manner
• Collect and organize all guidance, decisions, and next steps from Global Material Review meetings and disseminate to members.  Ensure all reviewer comments are implemented within each draft and final material
• Approve the final approved version of the material post-review in the MR system.  Confirm assets for the final approved material is included in Veeva.
  • • Provide solutions and contingency plans
    • Drive MLR audit process, provide proactive support
    • Lead and/or assist on special projects for the Global Materials Review Process, as needed; communicate with teams to ensure local review compliance
    • Manage Affiliate processes as required for local events (meetings, Congresses, etc.), as well as Co-creation processes, including concept reviews
    • Provide Affiliates with Veeva Promomats projects details if review is needed.
• Generate and lead best practices for content review and lifecycle management for assigned brands
• Contribute to continuous process improvement through initiatives such as sharing best practices, peer reviews and performance audits
• Measure to MLR process KPIs, drive continuous improvement, efficiency and effectiveness of the process
• Identify opportunities for MLR process automation so there can be increased focus on content

Qualifications

• High School Diploma or GED required. BA degree or equivalent 5+ years business experience within the design or advertising industry, pharmaceutical or healthcare.
• Project Management knowledge required. Knowledge and prior experience in marketing, and communication or advertising agency experience is a plus.
• Strong planning and organizational skills are required to successfully multitask and problem solve in a fast-paced environment
• Ability to understand marketing campaign messaging for assigned brand; recognizes inconsistencies in campaigns and vocalizes to IBT; basic knowledge of brand references and trials. Share and document best practices and lessons learned to enhance overall functional and business success; proactively provides process expertise to internal and external clients
• Knowledge and prior experience with AbbVie products, marketing, and communication or advertising agency experience is a plus.
• Expertise working in Adobe Acrobat; MS Word, MS Excel, MS Powerpoint and MS Pr