Administrative Assistant

COMPANY DESCRIPTION: BluSky provides commercial, industrial, governmental, residential, and multifamily, restoration, renovation, environmental, and roofing services across the United States and abroad. With an emphasis on large projects, we don't build things; we restore and rebuild them. Our engaged employees bring experience and teamwork to anyone who owns or manages property, provides property insurance, or manages property insurance claims.   Since BluSky's founding, our management team has placed a strong emphasis on creating a working environment that fosters our employees. This "employee first" mentality has enabled us to be certified twice as a great workplace by the independent analysts at Great Place to Work® and to make the list of "Best Companies to Work for in Colorado" five times.   BRIEF DESCRIPTION: The Administrative Assistant provides administrative support for the Branch office. The ideal candidate will be experienced in handling a wide range of administrative related activities. The ability to work under broad direction, requiring significant interaction with branch staff, clients, vendors and visitors with a high degree of professionalism is strongly valued.   PRINCIPAL DUTIES & RESPONSIBILITIES: * Provide an exceptional customer experience to all customers, vendors, and employees by greeting people as they come into the office answering telephones, screening calls and visitors and directs individuals to the proper contacts.   * Provides administrative support to the Vice President and members of the branch team as directed. * Organizes, monitors, prepares, tracks, updates, and compiles internal and external documents; organizes and maintains information; keeps advised on the current status of work of the managers and anticipates the Vice President's needs; arranges and coordinates appointments, meetings. * Sorts mail and packages and distributes them appropriately. * Prepares reports, presentations, and diagrams or other support documents for the Vice President.   * Organizes and maintains the cleanliness of copy rooms, storage areas, conference rooms and the break room/kitchen.  Weekly basis and keeps all common areas orderly and clean. * Orders and stocks supply for each area and maintains records of expenses.   * Provides support in mailing and shipping letters and packages  * Supports various projects, initiatives and events as needed.   SUPERVISORY RESPONSIBILITY: This position has no direct reports.   COMPETENCIES, KNOWLEDGE, SKILLS AND ABILITIES: * High level of customer service, and ability to resolve customer concerns and issues with tact and decorum.   * Ability to maintain a high level of confidentiality. * Strong attention to detail. * Ability to work in an extremely fast paced environment. * Ability to establish relationships and build trust throughout the organization. * Strong organizational skills and ability to manage time effectively, including the ability to multi-task and work in an environment with changing priorities. * Superior verbal and written communication skills.   QUALIFICATIONS & REQUIREMENTS: * 1-3 years of administrative experience. * Exceptional customer service skills * Experienced with Microsoft Office suite - Word, PowerPoint, Excel, and Outlook calendar is a must * Highly professional in all conduct and communication o Ability to handle confidential matters with integrity o Ability to be highly organized office base and personal time management * Team player - an ability to collaborate at all levels throughout the organization * Positive attitude * Problem solving skills/resourcefulness    EDUCATION: AA or College degree or equivalent experience preferred   WORK ENVIRONMENT & PHYSICAL JOB DEMANDS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers, reach with hands and arms,