Business Affairs Support Specialist

Classification Title:

Business Affairs Support Specialist

Classification Minimum Requirements:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Job Description:

Assist the director and managers, with administrative, operational, HR, and financial functions. Assist with department software contract and license renewals.  Create and send invoices.  Submit personnel action requests and manage payroll activities. Assist with budget creation and management. Responsible for purchasing requisitions, travel, cellular telephone stipends, PCard transactions, and other financial concerns.  Responsible for the management of assets, telephone directory, access control, policy and procedure compliance.  Serve as the Building Emergency Coordinator. 

Provide customer support by responding to questions and resolving common issues involving supported applications and services.  Assign incoming support requests to appropriate team leaders or staff. Work with staff to create and update user guides for system applications or business processes. Escalate issues as necessary and coordinate communication between technical staff and customers.

Perform routine setup and configuration activities of supported systems.

Create executive leadership reports including compiling and communicating project status and milestones. Assist with ad hoc projects or assignments.  Participate as a team member involved in the efficient operations and ongoing process improvements for the department.

Provide routine administrative support.  Answer telephone; arrange meetings, training, and travel; and maintain supplies.

A criminal background will be conducted.

Work hours 8:00am - 5:00pm M-F.

Expected Salary:

Expected starting salary $50,000 - $61,000 yearly based on experience.

Required Qualifications:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred:

KNOWLEDGE
- Knowledge of UF policies and procedures
- Knowledge of myUFL and other UF systems

SKILLS
- Highly proficient computer skills
- Excellent verbal and written skills
- Excellent customer service skills
- Document composition, organization, and editing skills

ABILITIES
- Ability to extract, organize, and analyze data
- Ability to plan and organize complex activities
- Ability to recognize and organize process improvement activities

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No