Project Coordinator, Executive Search

Requisition ID  

19334

Country   United States of America Location type   Remote About Us  

Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10,000 colleagues serve clients in more than 50 countries. We offer five core solutions:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards

Job description  

OPPORTUNITY TO ENHANCE YOUR CAREER - It’s about exceeding your potential.

• The primary role of the Project Coordinator is to manage the quality execution of search engagements and support the entire team on each engagement. This position requires extensive personal interaction with all team members as well as interaction with C-level candidates and clients. The ability to work extremely collaboratively is a must. Primary responsibilities include but are not limited to:

KEY RESPONSIBILITIES

• Serve as administrative point of contact to maintain business relationships between the consultant/partner and key clients; must be exceptionally comfortable working with senior executives, exhibiting the appropriate level of discretion and sensitivity on high level candidates and clients.
• Maintain daily schedule including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings with keen attention to detail and seamless efficiency.
• Candidate Research/Support; Candidate Scheduling; Background checks; References checks; Benchmarking reports.
• Coordinate travel schedule, both domestic and international.
• Support other team members as required, providing timely answers to requests.
• Draft letters of engagement and candidate reports; provide proofreading support to team members on business development pitches and client reports.
• Prepare and submit bi-monthly accurate expense report and reconcile Diners Club statements.
• Shares workflow with other Project Coordinators on this team.
• Other duties as assigned. 

Business Development:

• Creating/editing pitch materials (PowerPoint presentations, bound booklets, etc.)
• Light research on company executive backgrounds.
• Update Searcher Express database for all BD activity as directed by SCP.
• Organize and maintain a comprehensive list of business development contacts for the Senior Client Partner, ensuring accuracy and accessibility for effective relationship management and networking efforts.
• Coordinate and schedule strategic business development trips for the Senior Client Partner, utilizing the maintained list of contacts to optimize travel plans and maximize networking opportunities in target regions or industries.
• Provide a “thought partner” mentality to assist the Senior Client Partner with business development efforts and other business initiatives.
• Provide comprehensive administrative support for event coordination, including creating and managing guest lists, preparing for events, executing event logistics, and handling post-event follow-up activities to ensure seamless and successful event experiences.
• Coordinate meetings, ensuring schedules are accommodated for multiple Senior Partners and practice leaders.
• Support the creation of business development decks for prospective clients and opportunities in PowerPoint.
• Document action items during meetings and ensure responsible parties are in sync with expectations and due dates. 

Search Management:

• Proactive management of the search process for each assignment currently engaged. This includes, but is not limited to:
  • Creating/updating all documentation relating to the assignment such as engagement letters, position specifications, leadership characteristics worksheets, status reports, candidate reports, candidate reference reports, search assessment reports, and billing invoices. This will include collecting/organizing data, typing, formatting, proofing and delivery.
• Open/Close search engagements within PSA and Searcher.
• Act as main point of contact for client(s) and their administrative staff. This will include setting up an open line of communication at the beginning of