Contract Documentation Senior Specialist

Application Deadline:

04/02/2025

Address:

1625 W. Fountainhead Parkway

Job Family Group:

Customer Shared Services

The Vendor Finance team is hiring in Tempe, AZ for the role of Contract Documentation Senior Specialist. This is an excellent Hybrid opportunity.

Conducts reviews of credits, loans, and mortgage files to ensure all actions documentation (e.g., appropriate signatures, reference numbers, etc.) is in accordance with documented rules and procedures. Provides assurance as to the quality of the files, and promotes efficient and effective processes and work flow.

• Develops solutions and makes recommendations based on an understanding of the business strategy and stakeholder needs.
• Monitors account files that have an irregular status to make sure corrections are completed within the required timeline and comments support any delay as outlined in the standard procedures.
• Builds effective relationships with internal/external stakeholders.
• Collects information needed to review documents.
• Analyzes data and information to provide insights and recommendations.
• Executes routine tasks such as service requests, transactions, queries etc. within relevant service level agreements.
• Provides input into the planning and implementation of operational programs.
• Integrates information from multiple sources to enable more efficient processes, enhanced file analysis and/or streamlined reporting.
• Organizes documents to ensure accuracy and completeness.
• Supports the development of tools and delivery of training focused on delivering business results.
• Completes investigations, assigned tasks, reports, and contributes to overall review assessments in a timely and accurate manner with appropriate diligence.
• Collaborates with team members to identify and resolve all irregularities, errors, and observations that are related to both the lending documentation and decision process.
• Collaborates in identifying, recommending and implementing improvement initiatives that improves file review process, maximizes risk return and/or improves the customer experience through the lending process.
• Responds directly to standard inquiries and instructions from internal business partners or other stakeholders (e.g., other operations teams) according to guidelines.
• Ensures data quality and adherence to all relevant policies and procedures.
• Escalates issues, where necessary, as per guidelines.
• Focus may be on a business/group.
• Thinks creatively and proposes new solutions.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works mostly independently.
• Broader work or accountabilities may be assigned as needed.

  Qualifications:

• Typically between 3 - 5 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
• Knowledge of core operations systems - Very good.
• Knowledge of lending products, including residential, commercial, consumer and leasing and loan/mortgage operations processes and activities – Very good.
• PC skills (MS Word, Excel, PowerPoint) – Good.
• Time management skills – Very good.
• Ability to multi-task in a fast-paced environment.
• Specialized knowledge from education and/or business experience.
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem solving skills - In-depth.
• Influence skills - In-depth.

Salary:

$41,715.00 - $73,800.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

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