Executive Office Administrator – BDS, Global Supply Chain & Integration

Executive Office Administrator – BDS, Global Supply Chain & Integration

Company:

The Boeing Company

Boeing Defense, Space and Security (BDS) has an exciting opportunity for an Executive Office Administrator – BDS, Global Supply Chain & Integration (level D) to support the Global Supply Chain & Integration (GSC&I) Team in Arlington, VA.

The Executive Office Administrator – BDS, Global Supply Chain & Integration will be responsible for managing the day-to-day operations of the GSC&I executive team. The ideal candidate would be highly organized, and detail orientated, with experience working closely with senior level executives, coordinating schedules and off-sites, managing correspondence, and ensuring the smooth functional operation of the team.  

Position Responsibilities:  

• Coordinates domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveler's review and/or signature; creates, edits and maintains electronic and written communication
• Tracks and maintains information relative to department and business operations; verbally communicates a wide variety of information to multiple audiences
• Processes incoming and outgoing communication and correspondence to ensure proper information; prioritizes and schedules management-level employee time and availability for efficient use of time; tracks and maintains designated conference room schedules for availability and efficient use of resources
• Coordinates with the appropriate focals to support the acquisition and maintenance of resources; orders and maintains office supplies
• Plans and implements logistics for executive level internal and external events
• Works under limited supervision

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options. 

Basic Qualifications (Required Skills/Experience):

• High School Diploma or General Education Diploma (GED)
• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 5+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges
• 5+ years of experience with Concur or a similar travel and expense management program

Preferred Qualifications (Desired Skills/Experience):

• Attention to detail, self-starter, results driven, ability to multi-task
• Experience working with minimal direction and strict deadlines
• Professional written and oral communication skills
• Self-motivated and comfortable working in an environment with competing priorities
• Ability to prioritize requests and work with a sense of urgency
• Experience supporting event-type logistics such as transportation arrangements, catering, restaurant, hotel reservations, and car rentals
• Experience ordering and maintaining office supplies

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Additional Information:

• This position requires travel up to 10-15% of the time

Shift:

• This role is primarily first shift; however, there may be additional shift requirements to support program objectives

Relocation:

• This position offers relocation based on candidate eligibility  

Total Rewards:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.  

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.  

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic l