Administrative Specialist CL1 - Parking and Transportation

The University of Southern Maine is seeking applicants for an Administrative Specialist in our Parking and Transportation Department.  This position will help support the Portland Campus’ Parking Garage.

The Administrative Specialist will support the Portland Campus’ parking garage by performing a variety of administrative and clerical duties.  Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. Ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks, and to prioritize, and ability to work in a diverse environment with many interruptions.  Judgment and initiative are frequently exercised, and work is typically performed under specific instruction.

For this Administrative Specialist position the starting rate of pay will be $18.13/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System.  This position is full-time, working 8:00AM – 4:30PM, Monday – Friday and is located on our Portland Campus.

This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit.

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health, dental and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses

To learn more, please review the Benefits Information Summary.  

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.  USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. 

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.  We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. 

Required Qualifications:

• High school diploma or equivalent (G.E.D.).
• One-year administrative support or comparable experience.
• Demonstrated computer proficiency (ex. MS Office, web).
• Excellent communication and customer service skills

How to Apply:

Click on ‘Apply Now’ or visit our USM Careers Page and submit the following:

• Cover Letter
• Resume/Curriculum Vitae
• Finalist candidates will be asked to provide a list of the names and contact information for references

For full consideration please submit all required materials by October 19, 2025.  

We are not able to consider applicants who require Visa sponsorship support.

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