PCA Upper Office Assistant

Dedicated to Excellence, Committed to Service

 

PCA Upper Office Assistant

 

The Academy Upper Office Assistant is responsible for providing clerical support to the Grade 4-12 principals and deans as well as the Events Coordinator, coordinating transportation changes, attendance reports, and homework requests for Grade 7-12 students, assisting students, parents, and guests, and overseeing student receptionists.

 

Provide Clerical Support

Provide clerical support to the Grade 4-12 principals and deans. Organize and maintain files, prepare and type memos and correspondence, manage tickler systems, and distribute mail for Grade 4-12 faculty. Manage emails and correspondence for principals and complete assigned projects as needed. Provide clerical assistance to the Event Coordinator when extra support is needed.

Coordinate Grades 7-12 Transportation, Attendance and Homework

Manage transportation changes for students in Grades 7-12 and ensure dismissal changes are communicated appropriately. Coordinate the collection of homework assignments to be compiled and delivered to the office each day. Monitor attendance reporting to ensure records are submitted accurately and in a timely manner.

Assist Students, Parents, and Guests

Serve as a point of contact for the Upper Office by answering and directing phone calls and assisting parents and guests who arrive for meetings with principals or deans. Provide support to high school students visiting the office by answering questions, scheduling appointments, and issuing passes when needed.

Oversee Student Receptionists

Supervise high school student receptionists by assigning and monitoring daily responsibilities, administering quizzes, and evaluating performance to provide appropriate grades. Provide guidance and direction to ensure office procedures are followed, offering instruction and correction when necessary to help students perform their duties accurately and professionally.

FLSA Status - Scanning (Non-exempt)

Education

Required Education:

College Degree

 

Work Experience

Required Experience:

Preferred Experience: 1+ years in an office

 

Physical Requirements and Skills

Communication, Customer Service, Detail-Oriented, Microsoft Office, Multitasking, Sitting for long periods of time, Work well under pressure

 

 

 

Ideal candidates must be born-again Christians and must be dedicated to training young people for serving God; and must desire to educate students based on biblical values and be committed to excellence as a Christian educator who glorifies Christ as the source of all wisdom and knowledge. Applicants must agree with Pensacola Christian College’s Mission, Purpose & Objectives, Doctrinal Position, Philosophy of Education, and Faculty & Staff Commitments.   We reserve the right to fill this role at a higher/lower grade level based on ministry needs.  An assessment may be required to be considered for this position.