Academic Program Coordinator, School of Architecture

Job Posting Title:

Academic Program Coordinator, School of Architecture

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Hiring Department:

School of Architecture

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Job Details:

General Notes

The University of Texas at Austin School of Architecture is committed to creating a workplace in which all faculty, staff, and students are valued for their contributions to accomplishing the School's mission. We work daily to create a welcoming environment for all people.

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 
• Vision, dental, life, and disability insurance options 
• Paid vacation, sick leave, and holidays 
• Teachers Retirement System of Texas (a defined benefit retirement plan) 
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 
• Flexible spending account options for medical and childcare expenses 
• Training and conference opportunities 
• Tuition assistance 
• Athletic ticket discounts 
• Access to UT Austin's libraries and museums 
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 
   

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Salary range is firm. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Please refer to this particular position in the interest letter for full consideration.

Purpose

The Academic Program Coordinator is a position of academic support for the academic programs of the School of Architecture. This position reports directly to the Associate Dean for Academic Affairs and works collaboratively with the Sr. Academic Program Coordinator within the Academic Affairs team. The position serves as the primary point of coordination for the School of Architecture faculty for course coordination and scheduling and works in conjunction with the Student Affairs team and university representatives to: serve the academic administrative needs of The School of Architecture and its constituencies and contribute to a positive and collegial work environment of SOA.

Responsibilities:

Course Scheduling

• Manages all phases of course scheduling in consultation with the Associate Dean and Program Directors.
• Edits course schedule using Class Manager and Course Schedule Update systems.
• Ensures that the School of Architecture (SOA) follows best practices regarding timely submission of course scheduling requests and updates during each cycle.
• Schedules and reserves classrooms, activates waitlists, manages course descriptions, tracks flag designations, and confirms seat counts and prerequisites.
• Submits requests for small classes, non-standard class times, and cross-listed courses.

Course Management

• Monitors course enrollment statistics, student rosters, waitlists, and student interest in electives to utilize academic resources most efficiently.
• Collects syllabi to upload in the university syllabus system per university policy.
• Manages the Course Instructor Survey functions for the SOA and maintains historical records.
• Confirms organized course meeting information and class groupings with faculty through FASET and performs final audits.
• Schedules final exams, in accordance with university policy.
• Serves as textbook coordinator and point of contact for the SOA.

Course Inventory

• Updates all facets of SOA undergraduate and graduate Course Inventory following established policies and deadlines.
• Ensures that the SOA follows best practices regarding Course Inventory updates.
• Collaborates with university partners, SOA Student Affairs and SOA administrators in support of maximizing the functional utilization of course-related processes and procedures.

Final Review Support

• Under the direction of the Associate Dean for Academic Affairs, responsible for support of the studio final review processes and procedures. Works in collaborat