Senior Project Manager

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Position Summary:

Florida Atlantic University is seeking a Senior Project Manager - Boca Raton, FL.

The Facilities Management Team responsibilities include development and update to the campus master plans, construction and renovations, general building maintenance and repairs, custodial services, landscape and grounds maintenance, utilities and energy management, management of financial resources, analysis and reporting of university space inventory, support of campus events and promotion of sustainable practices across FAU's six campuses and sites encompassing over 1,100 acres.

Our continuing goal is to provide the university community and visitors with a welcoming, safe, clean and attractive campus while protecting our sensitive habitats and preserving the historical integrity of our physical environment.

Summary of Responsibilities:

Project Management

• The Senior Project Manager is an Essential Personnel designation and may be required to work during emergencies affecting the University.

• Oversee planning, design, construction, permitting, and commissioning for assigned projects.

• Manage multiple major and major-minor projects (exceeding $2 million) in accordance with Facilities Management policies.

• Coordinate work with architects, engineers, and contractors ensuring conformity to specifications.

• Conduct design meetings, manage project budgets and schedules, review and negotiate guaranteed maximum prices, coordinate bidding and subcontractor awards; review and approve invoices and contractor pay applications.

• Review and coordinate the project schedule to include the construction phase ensuring milestones are attained. Review change orders, architect and contractor payment requests, and coordinate inspections for facility occupancy.

• Inspect ongoing projects and provide project updates to internal and external stakeholders, as required.

Assistance and Liaison

• Assist university administrators and inter-institutional groups with specific construction or renovation problems.

• Disseminate information regarding SUS/university rules, policies, and contracts.

• Ensure all project communications align with established protocols and meet project delivery expectations.

• Serve as liaison with university personnel, contractors, architects, engineers, and regulatory personnel. A well as the primary coordinator for the project, overseeing progress in collaboration with architects, engineers, and contractors on behalf of the university.

• Work collaboratively with other facilities management departments to ensure a smooth transition of the project into operations and maintenance.

• Assist and advise Facilities Management committees and participate in the selection of design professionals for major projects and continuing services contracts, if requested.

Documentation and Compliance

• Review and analyze data and contractual documents, including drawings, specifications, cost estimates, and bids for accuracy.

• Monitor construction in the field, resolving discrepancies between construction and design intent and obtaining signoff from architect or engineer of record.

• Review compliance with approved programs and applicable codes by consulting with relevant state agencies and departments.

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Special Studies and Reporting

• Facilitate special studies related to construction or renovation projects by coordinating with consultants as needed.

• Collect and analyze data to support project management and improvement efforts, ensuring that tasks requiring professional engineering or architectural expertise are handled by licensed professionals.

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Project Accounting Responsibility

• Review and approve payments to architects and contractors for projects up to $100+ million.

• Review and approve addenda, change orders, and field orders within designated contingency levels.

• Subject to disciplinary action for gross negligence.

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Confidentiality

• Responsible for confidential information concerning design and construction projects, including proprietary products, methods, and potential legal claims.

• Frequent contact with information rela