ADMINISTRATIVE ASSISTANT II - 43000747

Requisition No: 851198 

Agency: Office of Insurance Regulation

Working Title: ADMINISTRATIVE ASSISTANT II - 43000747

 Pay Plan: Career Service

Position Number: 43000747 

Salary:  $40,000.08 

Posting Closing Date: 04/30/2025 

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*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: OFFICE OF INSURANCE REGULATION

BUREAU: PROPERTY AND CASUALTY MARKET REGULATION

CITY: TALLAHASSEE

COUNTY: LEON

 

The Florida Office of Insurance Regulation (OIR) strives to promote a stable and competitive insurance market for consumers. With a workforce of approximately 250 staff members, OIR regulates one of the largest, most complex insurance markets in the world.

 

OIR offers a range of challenging and rewarding opportunities for individuals looking to grow in their career and offers a wide variety of top insurance – related courses and professional certifications to ensure that its staff has the industry knowledge needed to succeed. OIR employees have access to the State of Florida’s tuition waiver program, which offers educational assistance to full time, salaried employees.

 

As a State Agency, OIR offers excellent benefits such as health insurance, dental insurance, vision insurance, retirement plans, flexible spending accounts, health savings accounts, and much more.

 

OIR also offers annual and sick leave, a generous holiday schedule and flexible work schedules.

 

Click the links below to see the many benefits and retirement options you have as a State of Florida employee:

 

https://www.mybenefits.myflorida.com/

https://www.myfrs.com/ContactUs.htm

 

Brief Description of Duties And Responsibilities:

(Incumbent of position is a member of DFS’ Disaster Response Team and, in that capacity, may be required on short notice to perform duties and necessary attendant travel in support of disaster relief efforts.)

*The primary responsibility of this position is to perform confidential and responsible administrative work under general supervision. The primary duties include:

• Answers Bureau Chime Line, places and routes calls, takes messages and answers routine questions relating to the Bureau.
• Acts as the receptionist for the Bureau; greets and announces visitors, when necessary.
• Receives, screens, date stamps, and distributes mail.
• Responsible for the purchase and availability of materials and supplies for the Bureau.
• Performs IRMAG duties – Manages and monitors employee requests to OIT Helpdesk.
• Oversees and maintains the upkeep of office equipment, property inventory or maintenance contracts for copiers.
• Responsible for monitoring, completion, and timely submission of semi-annual and annual reports.
• Reviews, copies, and delivers to accounting all travel vouchers for the Director.
• Monitors timely completion of performance evaluations. Maintains a tracking system to ensure the timely submission of performance evaluations. Follows up with the Director or Investigation Manager, as necessary.
• Maintains updated position description forms on all employees in the Bureau. Prepares all forms used in reclassifications, and requests to advertise or for new appointment packages.
• Monitors and prov