Executive Assistant III

Crane Aerospace and Electronics has an exciting opportunity for an Executive Assistant at our Lynnwood, WA location.

About Crane:

Crane Aerospace & Electronics supplies critical systems and components to the aerospace and defense markets. You’ll find Crane Aerospace & Electronics in some of the toughest environments: from engines to landing gear; from satellites to medical implants and from missiles to unmanned aerial systems (UAS).

Located in the epicenter of United States aviation manufacturing, our Crane Aerospace & Electronics Lynnwood, Wash., facility delivers industry-leading aerospace & defense power and fluid solutions. Our products are rugged enough to fly 5 billion miles from Earth on NASA’s New Horizons spacecraft and innovative enough to be featured on Eviation’s Alice all-electric aircraft. You’ll join a group of aerospace professionals committed to engineering excellence and work in a community tucked between the idyllic Puget Sound and Cascade Mountains. Start the next chapter of your career with Crane Aerospace & Electronics!  

Job Summary:

The Executive Assistant performs administrative and office support activities for one or many executives in Aerospace & Electronics.

Essential Functions:

• Proactively manage Outlook calendar and regularly perform schedule maintenance
• Schedule internal and external meetings
• Manage mail and package delivery
• Coordinate appropriate materials for meetings, appointments and presentations
• Coordinate complex global and domestic travel arrangements; may involve organizing multi-city travel schedules/itineraries, and travel documents (Visas, passports)
• Compile, create and maintain various reports, databases and charts using software applications
• Partner with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism
• Train and mentor other Administrative Assistant employees
• Any other task assigned by supervisor or management

Non-Essential Functions:

• Identify opportunities to improve and streamline the quality and efficiency of work and aid management in the implementation of organizational change

Minimum Qualifications:

• Experience: Five (5) or more years of experience supporting an executive level position(s)
• Knowledge: High level MS Office proficiency (Outlook, Word, Excel and PowerPoint)
• Skills/Abilities: Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals
• Education/Certification: Two-year degree or equivalent
• Eligibility Requirement: This position may require access to Controlled Data or Information. Where the position requires such access only US Persons will be considered. As a US Department of Defense contractor, we are bound by International Traffic in Arms Regulations (ITAR).

Preferred Qualifications:

• Executive or senior level administrative /project management experience in a business environment

Working Conditions:

• Standard office environment
• Work requires substantial visual concentration on detail
• Working conditions are normal for a manufacturing environment
• Manufacturing operations may require the use of safety equipment to include but not limited to: eye safety glasses, gowning, masks, hearing protectors, heel/wrist straps and any other required PPE
• May be exposed to unusual environmental conditions such as loud noises, cold temperatures, confined spaces, dust or fumes<