Secretary - Early Childhood Academy

Secretary-Elementary School
 
PRIMARY PURPOSE:
Assists in the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.
 
QUALIFICATIONS:
Education/Certification:
High school diploma or GED
 
Special knowledge/Skills:
Proficient skills in typing, word processing, and file maintenance
Effective communication and interpersonal skills
Ability to operate computer
 
Minimum Experience:
One-year secretarial and PEIMS experience preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

• Assist students, teachers, and parents as needed.
• Type all written correspondence and properly route.
• Receive all incoming calls, take reliable messages, and route to appropriate staff.
• Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communication.
• Receive, store, and issue supplies and equipment.
• Sort, distribute, or deliver mail and other documents.
• Enter data using computer as per information designated by the principal.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer.
• Maintain a daily teacher attendance log and the records for substitute teachers.
• Process all changes and adjustments in student schedules.
• Schedule meetings and appointments and maintain calendar for principal.
• Monitor personnel time records to include sick leave, vacation, an special requests.
• Maintain a log of visitors to the school.
• Update handbook, policy manuals, etc.
• Keep informed of and comply with state, district, and school policies and regulations concerning primary job functions.
• Other duties assigned by the campus principal.

 
Pay Family:   03
Pay Grade:    02
Calendar:       207
Salary:           $13.24 minimum hourly rate