Administrative Assistant

RWE Clean Energy, LLC
To start as soon as possible, full time, permanent

The Office Assistant/Receptionist will be responsible for a full-range of day-to-day administrative office functions for the Valhalla facilities.  You will act as the first point of contact at the receptionist desk for RWE employees and vendors, answering phone calls, disseminating communications, receiving and sending mail, supporting maintenance of the office facility, fulfilling a variety of requests, and assisting with event planning.

• Greets visitors and manages the front desk experience for clients and employees
• Schedules visitors as requested with building security
• Answers phones and emails
• Manages temp key card distribution
• Manages mail shipment, retrieval, and distribution
• Completes work orders for maintenance repairs to submit to building management
• Communicates with office effectively in regards to maintenance projects
• Orders office/maintenance supplies
• Handles general facilities upkeep
• Supports vendor management of office and kitchen supplies
• Manages office food and supply inventory, ordering and organizing as needed
• Completes basic expense reporting and vendor invoicing via SAP
• Places and receives catering orders
• Takes on special assignments as assigned.
• Supports Facilities Dept with planning, scheduling and execution of duties as applicable
• Builds relationships with internal and external customers
• Coordinates multiple priorities and produce accurate work despite frequent interruptions

Requirements: 

• Knowledge of PC equipment and basic software (Word, Excel, PowerPoint, Outlook, etc.)
• Some college preferred.

Pay range: The hourly base range for this position in New York  is  $18.75 - $29.00 hr . The listed salary range represents our good faith estimate for this position and represents the range for new hire salaries across all U.S locations. Please note that the salary information is a general guideline only. RWE considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s education & work experience, training & certifications, and key skills as well as market and business considerations at the time of the offer.

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Pare