Associate, Finance & Accounting

Company Description

NASTAD is a leading non-partisan, non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health and leveraging community partnerships. 

Our work advances NASTAD’s four strategic priorities: 1) Strengthen public health systems for HIV and hepatitis prevention, surveillance, and care; 2) Advance health and racial equity, and stigma elimination, focusing on disparately impacted communities; 3) Implement integrated approaches to address HIV, hepatitis, STIs, harm reduction, and the social determinants of health; 4) Strengthen organizational excellence within NASTAD and its member jurisdictions.

NASTAD Background

Our Mission & Vision

NASTAD is a leading non-partisan, non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health and leveraging community partnerships. Our vision is a world committed to ending HIV/AIDS, viral hepatitis, and intersecting epidemics. We want to center on racial justice, anti-racism, and anti-white supremacist principles as we think about, approach, and conduct our work.

Job Description

Under the supervision of the Controller, the Associate is responsible for the internal day-to-day financial operations of the organization, with an emphasis on accounts payable. This position acts as a fiscal gatekeeper and exercises utmost attention to detail to ensure sound fiscal management. The right candidate should possess 1) superb detail orientation, 2) a strong work ethic, 3) responsive and collaborative communication skills, and 4) the ability to manage multiple competing priorities in a fast-paced work environment. 

Essential Duties 

• Receive and process invoices: verify their accuracy, assign accounting codes, collect approvals, and accurately post the entry to QuickBooks. 

• Review and process employee expense reports in Certify, our expense reporting system. Process and reconcile credit card statements monthly.  

• Respond to staff and vendor inquiries related to payments and expenses. 

• Establish and maintain vendor files, W-9 documentation, contracts, and leases. 

• Prepare annual 1099 statements. 

• Process payroll semi-monthly, ensuring accuracy, timeliness, and good recordkeeping. 

• Prepare wires, ACHs, and other bank drafts for payments  

• Process all cash receipts and other receivables for review. Make bank deposits and maintain accurate records of all transactions. 

• Assist in month-end close and bank reconciliations. 

• Assist with the annual audit and Form 990. 

• Perform other duties to support the team as needed. 

Qualifications

Skills/Knowledge/Abilities 

• Knowledge of finance and accounting principles, such as GAAP. 

• Knowledge of federal awards such as grants, contracts, or cooperative agreements, preferred but not required. 

Experience/Education  

• Bachelor's degree in accounting, or equivalent experience working in an accounting role.

Competencies  

• Leadership – Integrates in their work and at the team level a strategic vision and critical analysis that optimizes success for projects, staff, and organizational priorities as applicable. 

• Communications – Strategically communicates internally and externally in a transparent, concise, respectful, and trauma-informed manner; simplifies complicated concepts and communicates them regardless of the situation or audience. 

• Teamwork –Proactively contributes toward the completion of team tasks and team building. Champions an anti-racist, collaborative, and supportive organizational team culture. 

• Reliability and Adaptability –Take ownership of own objectives and performance. Independently completes tasks in a timely and consistent manner. Adapts to, and integrates in own tasks, changes in work environment, priorities, and organizational needs. 

• Problem-solving and analytical thinking – Takes a solutions-focused approach to problem-solving: identifies a problem, finds the root cause, and structures logical solutions. Able to solve problems by analyzing situations and applying critical thinking to resolve them. 

Additional Information

Environmen