APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Residence Life Office is looking for a dynamic and energetic individual to join its team. Penn State and Residence Life are committed to and accountable for advancing diversity, equity, and inclusion in all forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. The Residence Life Office is committed to the development of a safe and inclusive living-learning community that fosters academic, social, cultural, and personal growth. We strive to enable residents to develop respect and responsibility for themselves and their communities. 

The Office Manager is a vital part of the team in helping to continue the vision and mission of the department. They are responsible for providing administrative support for the Assistant Director, Area Coordinators, and Coordinators of a residential area housing up to 4,000 students.

Responsibilities include but are not limited to:

• Serve as a primary receptionist which includes answering telephones, greeting visitors, taking messages, opening, sorting, and distributing mail, and scheduling appointments

• Make appropriate referrals to other offices

• Create duty schedules for professional and paraprofessional staff and distribute them on a routine basis to various University offices

• Assist in maintaining staff calendars

• Assist in maintaining student files and records

• Process room reservation requests and forward them for signatures

• Supervise, train, and evaluate office administrative support assistant/receptionist

• Select, supervise, train, evaluate, and determine work schedules for student office employees

• Type correspondence and reports while maintaining files and budget records

• Provide reports and balance sheets to the Assistant Director

• Maintain calendars; this includes scheduling and canceling meetings and appointments for area office

• Oversee and assist in Student Accountability data input and maintain confidential student records

• Process room reservation requests

• Maintain office equipment

• Inventory and order office supplies

• Assist with Summer School and summer projects