Cash&Trade Proc Assoc Analyst2 - B10 - NEWARK (Onsite)

Business Overview:

The Public Sector Lockbox business is a 24/7 operational unit which provides a variety of services to government clients to assist them in managing their receivables and sensitive documents.  The core functions of this business include Mailroom, Batching, Scanning, Dispatch and Data Entry.  Most functions occur in a POD or small team environment.  A successful candidate must be able to work weekends/holidays, additional hours as required and successfully complete the government-required background check.  The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned as necessitated by business demands.  This role is an officer at Citi and therefore, is expected to excel at Citi’s Leadership Standards, categorized below. 

Develops Our People:

• Coordinate daily production activities of the team including appropriate resource allocation, supporting shift targets, monitoring POD and shift-level metrics, and ensuring all client SLA’s are met
• Responsible for the operating efficiency and throughput of several functions or PODs
  • Understand the skill sets of each employee working within a POD, properly aligning tasks to skills
  • Identify and assist in executing necessary training to optimize staff productivity and quality
  • Assist in calculating and motivating the team to meet daily targets
  • Maintain neat and organized PODs and functional areas
• Recognize the value of our people:  Value their differences; help them grow and develop; tap their full potential; treat everyone with respect and dignity
  • Encourage positivity throughout the production floor and shift
  • Be a good listener and appropriately relay concerns to management
  • Appropriately escalate any production floor issues or dress code/hygiene infractions
• Assist with collecting and providing staff feedback and training to improve quality and productivity
• Build a team environment by freely sharing job knowledge for all processes
• Assist with new hire onboarding processes and oversee new hire training activities across multiple functions within the POD, providing structure and consistency
  • Participate in staff-level interviews, providing objective, meaningful feedback
• Encourage active participation in development opportunities for self and team members
  • Actively and regularly pursue 360 feedback
  • Become a Subject Matter Expert in all core functions
• Reward results – recognize and reward staff members across sites, shifts, and levels as appropriate

Drives Value for Clients:

• Continually find ways to Be the Best for our Clients
• Ensure the shift exceeds the departmental quality standards
• Support root cause analysis review on client impacting concerns, and provide detailed information and proposed solutions regarding findings
• Encourage proper handling of highly-sensitive, government documents
• Participate in all client-facing events as needed
  • Participate in ad-hoc data collection per client requests, including clear and comprehensive summary of data submitted to management
  • Prepare for all client tours by ensuring work areas are organized and clean, recruiting tour demonstrators, and actively participating in any Q&A sessions

Works as a Partner:

• Consistently practice the ‘One-Team’ perspective collaborating business decisions and consistently sharing job knowledge with peers and managers
• Build and maintain positive working relationships with peers, management, and staff members
• Apply good understanding of how the teams and sites integrate with each other to accomplish the objectives of the business
• Effectively partner across sites and businesses through leadership and active participation in site-wide task forces, councils and projects
• Through an assortment of communication avenues, maintain frequent, effective and transparent communications with peers, managers and staff across shifts and sites
• Be prepared to provide coverage for peers within and across shifts as needed

Champions Progress:

• Manage change effectively and positively
  • Support management initiatives and communications regarding change
  • Participate in pilot programs, break-out sessions and chat sessions to gain understanding
• Identify opportunities and lead initiatives to implement process improvements, morale-impacting or expense-reduction enhancements
• Participate in at least one task force or committee and provide regular updates with measurable impact
• Participate in Lean and Operations Excellence project teams, client projects, or other internal initiatives. 

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