Administrative Coordinator

TITLE: Administrative Coordinator

DEPARTMENT: Student Support Services

REPORTS TO: Director Student Support Services

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

EMPLOYMENT STATUS: Full-Time 

EMPLOYMENT CLASSIFICATION: Non-Exempt 

JOB SUMMARY: 

To provide administrative and coordinating support for the Student Support Services program

ESSENTIAL JOB FUNCTIONS: 

• Coordinates activities, events, programs, and initiative to support “high” at-risk participants
• Monitors student academic performance of Student Support Services participants
• Provides intervention when needed or requested by select SSS participant
• Serves on the SSS Participant Onboarding Committee
• Partners with SSS Director to conduct entry assessments for all onboarding students;
• Coordinates tutorial services for non-ACE course tutoring
• Assists participants with developing their individual SSS success plans
• Conducts scheduled check-in’s and advising sessions
• Assists with maintaining the official data tracking system of participants
• Manages and monitors all SSS budget activity; which will be reconciled with the records managed by the Director quarterly
• Prepares and maintains all SSS forms
• Coordinates all SSS staff and student travel
• Coordinates meeting rooms and spaces for SSS Programming
• Manages manual SSS filing system
• Coordinates and supervises SSS Federal Work-study Students
• Manages SSS Social Media Accounts
• Participates in all required K YSU and SSS sponsored trainings

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 

• Knowledge of fundamental office procedures.
• Knowledge of records administration and maintenance techniques and procedures.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to maintain records of materials, supplies, time, and work performed.
• Skill in communicating effectively in writing as appropriate for the needs of the audience.
• Ability to maintain effective interpersonal relationships.
• Ability to exercise sound judgment in making critical decisions.
• Ability to prepare financial and accounting records.
• Skill in managing one's own time and the time of others.
• Skill in completing assignments accurately and with attention to detail.
• Ability to work under pressure and meet close deadlines.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability to analyze and prepare documents, reports, and correspondence.
• Ability to process and handle confidential information with discretion.
• Ability to review work for accuracy.
• Ability to work evenings, nights, and weekends as necessary.

SUPERVISORY RESPONSIBILITY: 

• This position does not have supervisory responsibility.  

OTHER DUTIES: 

• Performs related duties as assigned.

QUALIFICATIONS: 

• Minimum Bachelors Degree
• 2-3 Years (Higher Education Environment Preferred)

Licensing and Certifications: NA

WORKING CONDITIONS: 

• Be able to lift 15-25 pounds.

Internal and external candidates are encouraged to apply

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

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