Project Support Specialist II

RESPONSIBILITIES

• Assist Document Control with Resource with processing Project Deliverables in a timely / accurate manner.
• Maintain office bulk supply needs and proactively ensure office needs are met, including but not limited to supply closet and other general office needs.
• Support Projects and Office Staffing needs to Conferences and Lunch needs
• Primary contact concerning office events
• Support General Liaison and Coordination with outside vendors
• Support General Office Information
• Support the Projects and Management Staff with Administrative Functions
• Support Charlotte Office maintenance personnel.  Liaison with maintenance personnel for proactive addressing of toilet / lavatory, kitchen, lights, alarms, badge access / door locks, visitor access.  Work with cleaning staff to ensure that refrigerators are cleaned out on a pre-determined, routine basis.
• Daily posting of conference room schedules.  Proactive / timely setup for lunch meetings, including timely cleanup and disposition of leftovers.
• Assist customers (internal / external) with Conference Room meeting logistics.  Provide timely meals as requested by meeting owners.  Insure cleanup post-meeting to provide readiness for next meeting.
• Ownership for Supply Systems (Office supplies, coffee bar, First Aid cabinet)
• Experience with file sharing (downloading, uploading, zip files)
• Provide timely Mail Delivery / Sorting.

REQUIREMENTS

• High School Diploma / GED
• Must have a minimum of 3-5 years project support, document control or similar experience.
• Must be detail orientated and be able to recognize priority of deliverables for processing.
• Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel
• Must possess excellent communication and written skills
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills, to strives to understand contributing factors, works to resolve complex situations with appropriate management.
• Must be dependable by meeting deadlines, working independently, accountable for work, maintains focus, punctual, and good attendance record management.
• Must be able to maintain a professional attitude and be able to work interdependently or work as a team member when needed.

  

PHYSICAL DEMANDS

Employee will be required to communicate in person, via telephone, email, video chat and software systems.

 

The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

 

ZACHRY GROUP provides a Safe and Drug Free work environment; and is an Equal Opportunity Employer.