Senior Executive Assistant

HealthPartners is hiring for a full-time Senior Executive Assistant.

 

POSITION PURPOSE:

Provides high-level confidential administrative support to the EVP & Chief Financial Officer. Assists with additional administrative responsibilities to ensure the efficient operation of the offices. Represents the Senior Executive(s) in developing relationships with business associates and vendors. Independently applies analytical and problem-solving skills to resolve business issues. Communicates and interacts with senior-level HealthPartners personnel.

 

ACCOUNTABILITIES:

Performs a variety of high-level administrative assistant tasks to support the Chief Operating Officer, SVP & Co-Executive Medical Directors, EVP & Chief Health Plan Officer, HealthPartners Health Plan Chief Medical Officer, SVP General Counsel & Secretary, EVP & Chief Financial Officer, EVP and Chief Health Engagement and Informatics Officer, and SVP & Chief People Officer. This includes typing, copying, sending faxes, maintaining accurate files and records, answering telephone calls, taking messages, maintaining appointment calendars, and arranging meetings. Sorts and distributes incoming mail.

Creates, proofreads, and edits a variety of material including, but not limited to, correspondence, spreadsheets, presentation material, reports, and other confidential materials using appropriate computer software and office equipment.

Manages the Senior Executive’s calendar, assists in efficient time utilization and balances multiple priorities.

Arranges meetings. Handles space procurement issues, obtains the necessary equipment, and makes food service arrangements within established budget. Prepares materials for presentations and meetings as requested. Transcribes meeting minutes and distributes as necessary.

Audits budget reports and notifies Finance of errors or problems and works towards resolution. Prepares expense reports as requested. Processes check requests and reconciles monthly expenses to the budget.

Greets visitors and directs them to appropriate person in area(s).

Coordinates travel arrangements and prepares itineraries as necessary.

Responsible for variety of administrative projects requiring independent judgment and action.

Establishes and maintains excellent working relationships with others.

Serves as a backup to other administrative support staff as needed.

Performs other duties as assigned.

 

REQUIRED QUALIFICATIONS:

High School Diploma or GED

7+ years of administrative assistant experience

Must report directly to a Chief Operating Officer, SVP & Co-Executive Medical Directors, EVP & Chief Health Plan Officer, HealthPartners Health Plan Chief Medical Officer, SVP General Counsel & Secretary, EVP & Chief Financial Officer, EVP and Chief Health Engagement and Informatics Officer, and SVP & Chief People Officer

Excellent desktop tool usage including Microsoft Suite, Outlook and Sharepoint

Excellent oral and written communication skills

Excellent spelling, grammar, editing, and organizational skills

Ability to deal with highly confidential information

Ability to work under pressure and meet tight deadlines

Ability to deal with highly confidential information

Excellent customer service and interpersonal skills

Excellent problem-solving skills

Demonstrated time management and project management skills

Ability to work independently with minimal supervision

 

PREFERRED QUALIFICATIONS:

Two-year degree or certificate in Business, Administrative Support, or related field

Working knowledge of Healthcare Systems and how they function

Working knowledge of annual planning and budgeting with familiarity with accounting principles and practices

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

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