Remote Administrative Assistant

We are seeking a dedicated and organized Administrative Assistant to support the Office of the CEO primarily in managing the CEO's calendar and processing emails. The ideal candidate will have strong processing skills, a strong work ethic, and the ability to think critically. This role is essential in ensuring the CEO's day-to-day operations run smoothly and efficiently.

• Calendar Management:

  • Coordinate and schedule meetings, appointments, and events for the CEO.
  • Ensure the CEO's calendar is up-to-date and free of conflicts.
  • Send reminders and confirm appointments.

• Email Processing:

  • Monitor and manage the CEO's email inbox.
  • Prioritize and flag important emails for the CEO's attention.
  • Draft, proofread, and send emails as directed by the CEO.
  • Ensure timely responses to inquiries and follow-ups.

• Administrative Support:

  • Prepare meeting agendas, take minutes, and distribute meeting summaries.
  • Organize and maintain files, documents, and records.
  • Handle confidential information with discretion.
  • Assist in the preparation of reports, presentations, and correspondence.

• Coordination and Communication:

  • Act as a point of contact between the CEO and internal/external stakeholders.
  • Facilitate communication and follow-up on various tasks and projects.
  • Coordinate travel arrangements and itineraries.

• General Office Duties:

  • Perform general office duties such as ordering supplies, managing mail, and maintaining office equipment.
  • Support other administrative staff as needed.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• Strong critical thinking and problem-solving abilities.
• High level of professionalism and discretion.
• Detail-oriented with strong follow-through skills.
• Ability to work independently and as part of a team.

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Previous experience supporting senior executives is a plus but not required.

• This role is primarily office-based with PST standard office hours.
• Occasional overtime may be required based on the CEO's schedule and workload.

Fortuna was founded in 2012 by practicing professionals with more than 50 combined years of experience. Our headquarters is in McClellan, California with offices in Los Angeles and New York, and satellite offices in Philippines and Israel. Fortuna is an active member of multiple California service agreements, including CMAS, ITMSA (Tier 2), CalPERS SpringFed Pool, as well as multiple municipalities and large corporation vender pools www.gofortuna.com.