Executive Assistant

Company Description

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 350+ million square feet of assignments and more than $6.9 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We’ve grown from our two original partners to 1,300+ talented individuals that come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. More information on the firm is available on the website: www.streamrealty.com. 

CULTURE:  

Stream seeks to build a group of smart, honest, nice, and passionate individuals that thrive in a team environment. We realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. Our high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: Smart. Honest. Nice. Passionate. More information on the firm is available at www.streamrealty.com 

Job Description

POSITION SUMMARY:

The Executive Assistant is responsible for providing comprehensive administrative support to our senior executive leaders including our President and Chief Operating Officer. 

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Plan and orchestrate executive schedules and work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld 
• Prepare monthly summary reports on key metrics for the organization including financials, initiative progress, and company updates 
• Arrange and handle all logistics for key meetings and events including scheduling meetings, drafting agendas, developing and distributing presentation materials 
• Ensure executives are prepared for daily schedule, including prep materials, and tracking follow-up actions 
• Maintain customer relationship management (CRM) system on behalf of executives 
• Review, prioritize, organize, and/or file incoming emails and communications 
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to other executives 
• Manage, coordinate, and arrange executives’ travel and travel-related activities, including hotel booking, and transportation 
• Perform other miscellaneous related duties as assigned 

Qualifications

• Previous executive administrative experience in a fast-paced, growth company 
• Strong attention to detail 
• Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion 
• Strong proactive skills and an ability to anticipate needs with minimal direction 
• Excellence in Microsoft Office (SharePoint, Outlook, MS Teams, Excel, MS Word, etc.) to include the ability to coordinate and schedule using Outlook and MS Teams 
• Team-oriented with the ability to flex in support of timelines, and deliverables 
• Strong internal customer focus, especially in delivering high-quality results 
• Highly organized with strong follow-up skills and the ability to multi-task 
• Able to think critically to solve complex, time-sensitive inquiries and data issues 
• Good attendance and dependability are a MUST! 
• Smart. Honest. Nice. Passionate

Additional Information

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.