Business Administrator

Embark on an exhilarating journey with our dynamic Bing Fundamentals where we thrive on the boundless potential of teamwork and synergy. We're currently seeking a skilled Business Administrator to join our thriving engineering team based in Redmond, WA. 

This role is a 100% onsite, Microsoft on-site only, in Redmond, WA.  

As a Business Administrator, you'll play a pivotal role in managing various tasks within our fast-paced and dynamic environment.

The candidate will possess proven track record of organizational and communication skills and providing support to executives.

You should thrive in anticipating the organization's needs and adeptly adjusting priorities accordingly.

Candidate will demonstrate experience in navigating high-pressure situations, effectively designing, and executing plans, and efficiently managing time to meet deadlines. Prioritizing deliverables across multiple projects amidst shifting workloads will be key to excelling in this role.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. 

Responsibilities

Calendar Management

• Learns or provides calendar management and time planning support for manager(s) (e.g., Director). May manage community space/conference room calendars. Learns and/or aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations.

Cross-Functional Collaboration and Communication

• Begins to develop relationships with stakeholders across multiple organizations (e.g., business-support professionals, Human Resources [HR], Finance, event planners, peers) to enable their leader and/or team's work. Begins to communicate with external partners and audiences.

Discipline Growth and Development

• Actively participates in the Business Support community. May mentor less experienced Business Support colleagues to helps others increase their understanding and ability to navigate through the organization. May support onboarding and training of new Business Support staff as applicable. Contributes to their organization's culture. Continues to shadow and learn from others and leverages mentorship from senior admins. Documents and shares best practices and insights.

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)

• Contributes to team experience activities. Collaborates with Global Talent Acquisition (GTA) to support internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process, under guidance of senior colleagues as needed. Participates in onboarding and assists new employees, vendors, and interns as an essential contact for questions. Coordinates logistics and provides onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups). Maintains and manages headcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools.

Event Coordination and Logistics

• Supports planning, coordination, promotion, and support for events. Assists with determining event needs and outcomes. May assist with and/or own creating event itinerary. Acts as a point of contact for events (e.g., changes). Addresses any preparatory setbacks and escalates to senior Business Support staff as needed. Contributes to post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics.

Project Ownership

• Executes various projects and tasks and completes project deliverables with little or no supervision. Owns their components of project outcomes end to end with proper accountability. Identifies risks and challenges within core area of responsibility and communicates these to relevant stakeholders. Streamlines processes, provides process improvement suggestions, and adjusts as needed.