Accounting Assistant/Senior Accounting Assistant – Promotional (Finance Department)

***OPEN ONLY TO CURRENT REGULAR STATUS CITY OF VENTURA EMPLOYEES***

Applications and supplemental questions will be accepted until Thursday, August 21, 2025, at 11:59 p.m.

Pay

• Accounting Assistant - $26.02 - $31.63 Hourly DOQ

• Senior Accounting Assistant - $28.61 - $34.78 Hourly DOQ

A New Opportunity and what you’ll do…

The City of Ventura is now accepting applications for the position of Accounting Assistant/Senior Accounting Assistant (Promotional Only).

Join the Finance Department’s Accounts Payable team and take on a key role in managing the City’s financial transactions with accuracy and efficiency. In this position, you will assist in processing a high volume of invoices, work closely with vendors and City staff to resolve discrepancies, and ensure timely payments are completed. This is an excellent opportunity for a customer-focused, detail-oriented professional who thrives in a collaborative environment and is ready to contribute to the City’s commitment to fiscal responsibility.

This position is flexibly staffed and may be filled at either the Accounting Assistant or Senior Accounting Assistant level, depending on the qualifications of the selected candidate and the staffing needs of the City. At this time, the City anticipates filling the position at the Accounting Assistant level.

Your Role at a Glance

In this position, you’ll be part of a collaborative team dedicated to keeping the City’s accounts payable operations running smoothly.

Your responsibilities will include:

• Processing invoices — Processes a high volume of invoices weekly in Workday, ensuring each is reviewed, coded correctly, and processed in a timely manner.

• Verifying accuracy and compliance — Review invoices for errors, confirm proper approvals, and ensure transactions meet City purchasing and payment guidelines.

• Resolving discrepancies — Communicate with vendors and internal staff to clarify billing questions, correct errors, and ensure smooth payment processing.

• Maintaining detailed records — Keep accurate, organized accounts payable files and digital records to support audits and reporting requirements.

• Building positive working relationships — Collaborate with colleagues across multiple departments, providing clear communication and responsive support, while providing exceptional customer service.

DISTINGUISHING CHARACTERISTICS

Accounting Assistant: is the entry-level class in the clerical accounting series. Incumbents perform the more routine and less complex clerical accounting duties, under immediate supervision, according to established rules and procedures. Changes in procedures or exceptions to rules are explained by supervisor, in detail, as they arise.

Senior Accounting Assistant: is the journey-level class in the clerical accounting series. Incumbents perform a wide variety of clerical accounting assignments, including performing the full scope of clerical financial record keeping transactions and related support duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Senior Accounting Assistant positions are flexibly staffed and normally filled by advancement from the Accounting Assistant level.

This position is flexibly staffed and may be filled at either the Accounting Assistant or Senior Accounting Assistant level, depending on the qualifications of the selected candidate and the staffing needs of the City. At this time, the City anticipates filling the position at the Accounting Assistant level.

Who We’re Looking

The ideal candidate is:

• Detail-driven — spots inconsistencies and errors quickly and works to resolve them immediately.

• Analytical — uses logic and methodology to resolve issues effectively.

• Tech-savvy — proficient with Workday and comfortable learning and adapting to new accounting software systems.

• Organized — manages multiple priorities while keeping deadlines on track.

• Collaborative — communicates clearly with both internal departments and external vendors in a professional manner.

If you’re ready to apply your accounting skills in a supportive, professional environment and grow your expertise in municipal accounting, we encourage you to apply!

Experience and Qualifications for Success!

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