ADMINISTRATIVE ASSISTANT I - STRATEGIC OPERATIONS COMMAND ADMINISTRATIVE ASSISTANT

Job Requisition ID: 46758 

Position Title: Administrative Assistant I

Working Title: Administrative Assistant I- Strategic Operations Command Adminisrative Asisstant.
Closing Date: 10/10/2025
​Agency: Illinois State Police
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: 
Salary: Anticipated starting salary $5637 Monthly; Full Range $5637-$8026 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: 

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As an Administrative Assistant I within the Division of Patrol, under direction, approves code and sworn timekeeping requests and Stat 6 reports. Prepares and actions Officer Action Requests (OARs) and Personnel Action Requests (PARs). Ensures completion of command group tracking spreadsheets such as personnel, training, and equipment rosters. Receives and processes FOIA requests, coordinating with work unit staff to compile necessary information/documentation. Oversees and maintains accurate financial ledgers. Prepares annual budget proposal. Independently researches, reviews, and analyzes technical reports. Assigns and reviews work. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Responsible for the creation, oversight, tracking and preparation of personnel related documents, spreadsheets, reports and actions to maintain the ability for the command group to efficiently and accurately present personnel data as needed.
• Serves as the Freedom of Information Act (FOIA) and Subpoena Liaison for the division; Responding to FOIA / Subpoena requests, utilizing the ability to interpret and determine deadlines and command group responsibility of responses to such requests.
• Serves a principal SOG Budget Manager.
• Acts as liaison and command staff representative between Command Staff and the Deputy Director and his/her subordinate staff as well as other divisions, bureaus, and offices within and outside of the Department.
• Serves as a full line supervisor.
• Serve as unit Telecom Liaison.
• Performs other duties as required or