Administrative Assistant, Gap Specialty Field

About the Role

In this role, you will be responsible for overall operations of three executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.

What You'll Do

• Provides administrative support to the Gap Specialty Field and Visual teams.

• Acts as liaison between leaders, their teams and other key business partners in keeping everyone connected and informed 

• Builds relationships with team and cross functional partners across the company to foster process improvement and quickly resolve issues 

• Performs and prioritizes special projects as needed, including but not limited to collecting business data to build report and insights/data updates, etc. 

• Drives rhythm of business in close partnership with leaders, including calendar management, coordination of travel, ordering office supplies and equipment, scheduling and planning agendas/meeting management, with notes, logistics, and follow ups as well as processing expense reports. 

• Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.

• Ability to handle multiple tasks/projects, concurrently, with tight deadlines.

• Anticipates leaders ‘needs and proactively assembles the appropriate resources and people to solve problems

Who You Are

• Strong verbal and written communication skills. Ability to collaborate, communicate and build partnerships with all levels of the organization.

• Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)

• Strong sense of urgency with the ability to handle multiple tasks and quickly problem solve.

• High degree of professionalism and confidentiality

• Experience in customer service and/or a fast- paced environment