Administrative Specialist, Road US

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DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com

 

 Location: Lancaster, TX 

Division: Road US 
Job Posting Title: Administrative Specialist, Road US 
Time Type: Full Time, Hourly (Non-Exempt)

 

Summary
The Administrative Specialist will provide high-level administrative support to all Director and Above positions in our Lancaster, TX office for our DSV Road team. This role requires a proactive, detail-oriented individual with exceptional organizational skills and a deep understanding of Microsoft PowerPoint and Excel. The ideal candidate will excel at managing schedules, coordinating meetings, and assisting with the preparation of materials for presentations.

 

Duties & Responsibilities

• Administrative Support: Provide comprehensive support to Directors and above, including calendar management, travel arrangements, expense reporting, and handling confidential information.
• Presentation Management: Utilize advanced PowerPoint skills to create, edit, and manage presentations for meetings, ensuring they are professional, accurate, and aligned with company standards.
• Communication & Correspondence: Serve as a liaison between executives and internal/external parties, maintaining strong communication channels. Draft, proofread, and distribute communications on behalf of Directors and senior leaders.
• Meeting Coordination: Schedule and organize meetings, including preparing agendas, arranging conference rooms, coordinating with participants, taking meeting notes, and following up on action items.
• Document Preparation & Management: Assist in preparing, proofreading, and distributing documents, reports, and presentations, ensuring accuracy, consistency, and adherence to brand guidelines. Organize, archive, and manage files and records for easy retrieval.
• Travel Coordination: Handle all aspects of travel arrangements, including booking flights, hotels, ground transportation, and preparing detailed itineraries.
• Event Planning & Logistics: Support the planning and execution of office events, town halls, team-building activities, and other internal functions, coordinating logistics to ensure successful events.
• Project Assistance: Assist with special projects, including data entry, research, and report generation, providing critical administrative support to key initiatives led by Directors and senior leaders.
• Data and Information Management: Collect, organize, and manage information to support Directors and above in decision-making processes. Maintain and update shared databases and tracking tools as needed.
• Vendor & Expense Management: Coordinate with vendors for office needs, equipment, and supplies. Manage purchase orders, track budget allocations for department-related expenses, and ensure timely submission of expense reports.
• Continuous Improvement: Proactively identify and implement process improvements to streamline administrative tasks and improve efficiency for the leaders and departments being supported.

 

Minimum Required Qualifications
Education and/or Experience

• High School diploma required
• Minimum of 3 years of administrative support experience supporting senior leadership

    
Skills, Knowledge & Abilities
Computer Skills

• Proficiency in Microsoft Office Suite, especially PowerPoint and Excel, with advanced skills in creating and managing presentations. (Candidates will be assessed on their proficiency in Microsoft PowerPoint through a practical test, including creating vis