HR Administrative Assistant

At Seaman Corporation, every associate is instrumental to our success. Become a part of our growing team!


WHO WE ARE
At Seaman Corporation, we are dedicated to creating and supplying quality, high-performance fabrics that protect our planet, our people, and our customers. From humble beginnings in 1949 to a multi-million-dollar organization, this family-owned business has grown to be a leading manufacturer in highly durable coated fabrics, supplying products to customers around the globe.
Every Seaman Corporation associate plays a valuable role in our company’s continuous growth. We believe by investing in the right people and resources, we can drive sustainable growth across the entire business.
Seaman Corporation products are composed of proprietary knitted or woven base fabrics and coating formulas to produce high performance roofing systems, geomembrane liners, truck tarps, architectural structures, and much more. We work exclusively with authorized fabricators, designers, consultants, engineers, and installers for quality solutions start to finish.

WHAT WE OFFER
• Company performance bonus in addition to base salary
• Professional development opportunities including tuition reimbursement, course training, and networking
• A competitive benefits package including medical, dental, vision, 401(k) with company match, paid time off (PTO), volunteer time off (VTO), and paid holidays
• Fun and engaging activities including department outings, holiday parties, and our annual company-wide dinner

Seaman Corporation is seeking a highly organized and proactive HR Administrative Assistant to join our team. This position will primarily be responsible for front desk operations on Thursdays and Fridays, with additional administrative duties throughout the week. As a backup receptionist, this role will provide support on other weekdays as needed. The HR Administrative Assistant will report directly to the HR Business Partner – Commercial and play a key role in ensuring smooth daily operations across HR and office functions.

POSITION SUMMARY
The HR Administrative Assistant will play a pivotal role in ensuring the seamless operation of front desk functions, providing comprehensive administrative support, and coordinating employee engagement initiatives. This role plays a key part in supporting organizational efficiency, fostering a culture of wellbeing and supporting both administrative and event planning efforts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Front Desk Responsibilities (Two Days/Week & Other Days as Needed)
• Answer incoming calls, ensuring they are promptly directed to the appropriate personnel or processed accordingly.
• Greet and assist onsite visitors, effectively communicating the nature of their visit and ensuring they are properly logged and issued appropriate badges.
• Oversee office security protocols, ensuring compliance with visitor log procedures and badge issuance.
• Coordinate the sorting and distribution of mail and packages, ensuring timely delivery and appropriate handling of sensitive materials.
• Maintain office amenities, including ordering and restocking coffee and refreshments for meeting spaces.
HR Support
• Coordinate and manage internal and external meeting logistics, ensuring smooth execution of all associated travel and scheduling.
• Create and distribute engaging wellbeing content, acting as the administrator for wellbeing platforms and programs. Drive associate participation and engagement through effective communication and program promotion.
• Oversee the administration of wellbeing benefits, including gym memberships, massage scheduling, and VTO (Volunteer Time Off), ensuring that these benefits are easily accessible and clearly communicated to all associates.
• Lead the planning and execution of key company events, such as the annual Christmas party, summer events, and milestone celebrations, ensuring impeccable logistical coordination and vendor management.
• Oversee meal ordering for team meetings and special events.
• Organize lunch-and-learn sessions, including coordinating materials, catering, and logistical support.
• Support internal communications through the execution of email marketing campaigns, ensuring that messaging is aligned with company culture, wellness initiatives, and key organizational events.
• Foster strong community connections by identifying opportunities for partnerships, volunteer programs, and local outreach.
• Organize and execute employee recognition initiatives, including milestone celebrations (birthdays, work anniversaries) to enhance engagement and strengthen workplace morale.
• Provide other administrative support as needed.


Qualifications:
• 2+ years of expe