Patient Relations Info Asst

Department:

11603 Advocate Good Shepherd Hospital - Patient Relations

Status:

Part time

Benefits Eligible:

Yes

Hours Per Week:

20

Schedule Details/Additional Information:

Will need to be flexible and have the ability to work a combination of the following Rotating shifts M-F with weekend rotation.

5a-9a

630a-3p

730a-4p

830-5p

1030-7p

11-8p

Weekend shifts are 630a-1030a and 10a-2p  or 730-4 and 1130-8  

One shift is required once every 4 weeks.

Major Responsibilities:

• Oversee Hospital Information Desks weekdays, weekends and holidays.
  •     1)Supervise and direct welcoming of guests, associates and partners to respective destinations. Escort or transport patients to their destinations as needed.
  •     2)Maintain Visitor Policy and Procedure ( issue visitor passes, notify Administration of Regulatory Agency Inspector visits, check patient rooms on computer, etc...).
  •     3)Answer phones courteously and give clear, accurate information.
  •     4)Register flower deliveries as needed.
  •     5)Provide directions (verbal, physical, written, visual) to hospital areas and departments according to hospital standards.
  •     6)Resource for customer service/concierge inquiries.
• Accountable for all “customer service” related duties as needed, required or determined per individual situation.
  •     1)Assist Patient Relations Department with various duties as assigned ( data entry, clerical work, service recovery follow-up, lost belongings).
  •     2)Uniform communication of “service excellence” initiatives.
  •     3)Secondary resource for “customer service” inquiries.
  •     4)Assists with special projects and paperwork for the department.
• Provides a variety of other services and/or performs a variety of other tasks in order to assure that guest’s need are not only met but exceeded. Also, ensure that the hospital environment is safe, clean, friendly, efficient and supportive of hospital activities in general.
  •     1)Provide necessary information to internal/external customers as needed.
  •     2)Notifies appropriate department of work environment needs (i.e. housekeeping needs, emergency situation response needs such as leaks and significant water spills, physical building needs, painting needs, floor cleaning needs, light fixture repair or replacement needs, etc.)
  •     3)Performs duties as assigned by the department Leadership.
  •     4)Provide supervision of communication between department areas and respective waiting room patients and patients families.
• Supervise, train and coach volunteers/volunteens working at the Information Desk to enhance excellent customer service standards through communication, troubleshooting, education and service recovery.
  •     2)Provide supervision/guidance to ensure that the volunteers/volunteens maintain strong customer service skills that are consistently displayed.
  •     1)Provide consistent training/guidance when working with volunteers/volunteens to ensure they have a strong knowledge base of hospital operations.
• ONGOING........To model the concept of “customer service” while performing all related job duties.
  •     3)Act as the secondary resource for all hospital associates and partners in customer service matters as well as acting in the role of guest advocate for all internal and external guests.
  •     1)Assist the Manager and/or the Lead Rep of Patient Relations in the development of "customer service excellence" standards and initiatives that not only meet but also exceed customer expectations.
  •     2)Assist in establishing "customer service standards" policies and procedures.

Education/Experience Required:

• High school graduate or equ