Fleet Administrator

Job DetailsJob Location: TX-ESP-MIDLD - Midland, TX 79706Roles & Responsibilities

The Fleet Administrator provides administrative support to the Transportation Department to ensure files are accurate and fleet is compliant with company and safety standards.

Duties include, but are not limited to:


Maintaining accurate fleet records for vehicles, trailers, units, and required regulatory filings and reporting.
Assist with the acquisition, operations, and maintenance of Flowco’s fleet of motor vehicles.
Tracking registrations, insurance, inspections, and DOT compliance
Monitoring fuel usage and preparing fuel/mileage reports
Maintain driver files
Assist with onboarding of new hires
Support fleet tracking systems
Data entry
Organizing, filing, and scanning documents
Tracking, verifying, and updating reports for internal use.
Assist with training to drivers as needed
Provides standard monthly reports to Fleet Manager
Update and maintain accurate motor vehicle accident files
Any other duties assigned by Transportation department as needed


Education, Qualifications, & Experience


High school diploma or equivalent required.



1-3 years administrative experience.
Advanced computer knowledge including Microsoft Office, Microsoft Word, Excel, Powerpoint, automated document management applications and the aptitude to continually learn new software or applications is required.
Oil & gas or mixed fleet operational experience strongly preferred.
Experience with fleet management software preferred.


Knowledge, Skills & Abilities


Knowledge of DOT/FMCSA regulations, licensing, registration and reporting requirements.
Must be able to work well under pressure.
Time management.
Must possess an acute sensitivity to safety issues in a hazardous environment.
Excellent written, verbal, and interpersonal communication skills.
Detail oriented.
Strong and effective organization skills and proven capability to manage multiple projects in a fast-paced setting.
Team player
Ability to manage projects independently with minimal supervision


Working Conditions

Environment


Office-based with periodic field exposure to field locations, yards, and fleet assets.
Occasional travel to fleet locations or vendor facilities may be required.
May require after-hours support for urgent operational issues.


Hours/Shifts


Standard business hours with flexibility as needed to support operations, audits, or compliance events.
May require after-hours support for urgent operational issues.


Physical Demands


Primarily sedentary office work.
Occasional walking, standing, bending, and light lifting (up to 25 lbs) when conducting audits or inspections.


Benefits


Medical
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Dental
Vision
Life, Accidental Death and Dismemberment (AD&D)-ER paid
Voluntary Supplemental Life and AD&D
Short Term Disability (STD)-ER paid
Long Term Disability (LTD)-ER paid
Employee Assistance Program (EAP)-ER paid
Voluntary benefits (accidental, critical illness, hospital indemnity)
ID Theft
Legal 
401k
Holiday



PTO

QualificationsEducation, Qualifications, & Experience

High school diploma or equivalent required.
1-3 years administrative experience.
Advanced computer knowledge including Microsoft Office, Microsoft Word, Excel, Powerpoint, automated document management applications and the aptitude to continually learn new software or applications is required
Oil & gas or mixed fleet operational experience strongly preferred.
Experience with fleet management software preferred.

Knowledge, Skills & Abilities

Knowledge of DOT/FMCSA regulations, licensing, registration and reporting requirements.
Must be able to work well under pressure.
Time management.
Must possess an acute sensitivity to safety issues in a hazardous environment.
Excellent written, verbal, and interpersonal communication skills.
Detail oriented.
Strong and effective organization skills and proven capability to manage multiple projects in a fast-paced setting.
Team player.
Ability to manage projects independently with minimal supervision.

Working Conditions

Environment

Office-based with periodic field exposure to field locations, yards, and fleet assets.
Occasional travel to fleet locations or vendor facilities may be required.
May require after-hours support for urgent operational issues.

Hours/shifts

Standard business hours with flexibility as needed to support operations, audits, or compliance events.
May require after-hours support for urgent operational issues.

Physical Demands

Primarily sedentary office work.
Occasional walking, standing, bending, and light lifting (up to 25 lbs) when conducting audits or inspections.