HR Associate, Client Services, Division for Human Resources, New York, G-6

NOTE: Internal staff on abolished posts will be prioritized in line with UN Staff Rules.

The Position:

As a member of the Client Services Team serving HQ, you will be working closely with the Sr. HR Business Partner (HRBP) in delivering high-quality HR services and programmes to HQ-based clients.

You will report to the Sr. HR Business Partner.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

As a member of the Client Services Team serving HQs, you will be working closely with the Sr. HR Business Partner (Sr. HRBP) and HR Specialist in delivering high-quality HR services and programmes to HQ-based clients. You will be providing operational support for the application of HR policy in all areas of Human Resources.

You would be responsible for:

A. Providing HR administrative support to the execution of the full lifecycle of recruitment management processes for all recruited staff at HQ

• In close collaboration with the HR Specialist, assist in organization of recruitment processes (vacancy announcement, interview logistics, document management) for UNFPA internationally and locally recruited staff at HQ locations and onboarding/offboarding, including liaising with Corporate DHR & UNDP BES manage contract extensions, and separations;  
• Responsible for GS level recruitment at HQ. Guide managers on the recruitment process; provide advice on correct contracting tools for new recruitments. Liaise with the UN Testing Unit and managing testing of GS candidates;
• Create/update RPAs through UNDP HR Workbench, verify chart fields (COAs), and update COA information, set up vendor. Timely follow up with Finance staff and/or HR Information Associate on COA; 
• Prepare long list of candidates in the e-Recruit system in accordance with established procedures and quality standards; test e-Recruit upgrades as required; 
• Prepare post establishment and change requests; 
• Maintain the integrity and objectivity of the recruitment process ensuring compliance with UNFPA’s HR policies and recruitment objectives;
• Provide input and status updates in recruitment plans and metrics monitoring/reporting;
• Prepare documents and learning materials related to recruitment and onboarding, support regional learning and training initiatives of non-HR staff involved in recruitment in HQ
• Support the on-boarding process of newly recruited staff by providing orientation on applicable entitlements, rules, regulations, and procedures, and by organizing their respective briefing agendas as well as support the off-boarding process of staff exiting from the organization or change of contracts;
• Serve as HQ focal point on consultant management; provide clarification and guidance to HQ offices on the application of the guidelines and policy on consultants; review exceptions and provide regular reports to the Director’s Office. 
• Participate and contribute to the review of IC policies and guidelines and recruitment workflows.

B. Providing administrative support and HR data maintenance

• Establishing and maintaining HR files/records in a confidential and secure manner;  
• Collect and support the interpretation and analysis of HR data to help inform decision making on HR processes and strategies;  
• Support the development and implementation of data collection systems to optimize data quality; 
• Maintena