Blackstone Multi Asset Investing (BXMA) – Administrative Assistant - MSI

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

BXMA  

Blackstone Multi-Asset Investing (BXMA) manages $84 billion across a diversified set of businesses. We strive to generate attractive risk-adjusted returns across market cycles while mitigating downside risk. Our strategies include Absolute Return, which supports diversification, and Multi-Strategy, which invests opportunistically across asset classes, including direct investments.   

Job Description:

The Administrative Assistant role entails providing support to 5 senior leaders, including the Chief Investment Officer of the Multi Strategy Investment team. The responsibilities include:

• Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants

• Managing global travel planning, scheduling and itineraries

• Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations

• Updating and maintaining travel spreadsheet and organizing trip packets for travel

• Liaising with other organizations for scheduling and projects

• Answering calls and acting as a gatekeeper

• Acting as back-up support for other senior professionals

• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system

• Completing detailed corporate expenses including tracking receipts and reimbursements

• Maintaining and organizing team calendars and team tracker

• Working on ad hoc projects, including weekly and monthly meeting agendas

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. 

The successful candidate should have the following qualifications:

• 5+ years of administrative assistant experience supporting a team of two or more

• Experience working within financial services is preferred

• Thrives in a dynamic work environment

• Strong communication skills

• Highly organized with strong attention to detail

• Ability to multi-task and prioritize competing tasks and deadlines

• Proactive individual who works well within a team and with other assistants

• Ability to work with various levels of management

• Performs duties with the highest level of confidentiality and have a strong sense of professional integrity

• Experience with coordinating travel arrangements

• An independent work style with strong follow-through skills

• Ability to build strong professional relationships with key players and management

• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

• Familiarity with Concur is preferred

• Experience with Amex Travel a plus

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, quali