Receptionist/Administrative Assistant – Geomatics (Survey & SUE)

OVERVIEW: The Receptionist / Administrative Assistant plays a pivotal role in the smooth operation of SUE and Survey field crew at McKim & Creed. Keeping the team’s workspaces organized, clean and efficient is crucial, including managing supply inventories. You will also be responsible for answering the phone, handling any incoming mail/packages, & reconciling credit card receipts. 

DURING YOUR WORK DAY, YOU WILL:

• Provide administrative support to the Geomatics management team.
• Perform data entry, filing, document management, and maintain organized electronic and physical records.
• Assist with general office organization and workflow coordination.
• Run occasional business-related errands as needed.
• Prepare and submit employee expense reports.
• Coordinate with employees and managers to collect required receipts and documentation.
• Reconcile company credit card receipts and supporting documentation.
• Maintain an organized, clean, and professional office environment.
• Maintain the Geomatics employee birthday and anniversary lists.
• Plan and schedule office events.
• Meet regularly with management to discuss workload, priorities, and operational improvements.
• Collaborate with multiple departments to ensure efficient communication and workflow.
• Provide administrative support to additional offices or remote teams as needed.
• Perform other administrative duties and special projects as assigned.

WHAT YOU’LL NEED:

• High school diploma or equivalent.
• Valid driver's license.
• Minimum of 2 years of administrative or office support experience.
• Must work well under pressure in a fast-paced work environment.
• Must be a solution-oriented, self-motivated team player.
• Excellent communication skills, oral and written.
• Should be able to think quickly on your feet.
• Must be punctual & reliable; additional hours may be required at times.
• Computer Skills including Outlook, Word and Excel.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong problem-solving skills with a proactive, solution-oriented mindset.
• Ability to work independently and collaboratively within a team environment.
• Reliable, dependable, and able to maintain confidentiality.
• Ability to adapt in a fast-paced environment and meet deadlines.

WHAT WILL MAKE YOU STAND OUT:

• An Associate’s degree.
• Previous administrative experience working in a civil engineering, architectural, construction, or surveying firm.
• Certification of any Microsoft product(s).
• Experience with BST and/or Pyramid software.
• Willingness to learn new things, accept responsibility, and look for new ways to contribute.
• Positive customer service orientation.
• Committed to building positive working relationships across departments.
• Adaptable, dependable, and eager to learn new systems and processes.

WHAT WE OFFER: Ranked as one of the Best Firms to Work For, you will be joining a company that puts its employees first. Here are a few compelling reasons to join the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): ALL employees are owners & benefit from profits earned
• Competitive pay: PLUS paid holidays, bereavement, parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training programs
• Professional development: Tuition reimbursement, professional development programs, online courses & more
• Work that makes a difference: See the direct impact your work has on communities we serve, which is most likely a community you live in.
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

This is an exciting opportunity to join our team. If you want to work at a company that will help improve the future of the communities where we live, work and play, McKim & Creed is where you want to be.