Administrative Assistant - Senior Coordinator (onsite)

Date Posted:

2024-04-01

Country:

United States of America

Location:

TX190: 2501 West University, McKinney 2501 West University , McKinney, TX, 75070 USA

Position Role Type:

Onsite

About Us:

RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA.

To realize our full potential, RTX is committed to creating a company where all employees are respected, valued and supported in the pursuit of their goals. We know companies that embrace diversity in all its forms not only deliver stronger business results, but also become a force for good, fueling stronger business performance and greater opportunity for employees, partners, investors and communities to succeed.

The following position is to join our Raytheon team:

Raytheon - Advance Products Solution (APS) is seeking an Administrative Assistant / Senior Coordinator to support the Program Director of Advanced EO/IR Solutions (AES).

The Administrative Assistant / Senior Coordinator will support daily business administrative and coordinate responsibilities; to include arranging meetings and events, tracking expenses, arranging travel, administration of calendars, coordination for customer and exec meetings (logistics with IT and facilities, catering, etc), assisting programs, action item tracking, and performing special projects as required. The person in this role will partner and collaborate with other Administrative Assistants and leaders on campus. So will need to build relationships, exercise good judgment and work across Raytheon's matrix seamlessly.

The successful candidate will take initiative, with little oversight, in identifying ways to add value to the team. The Administrative Assistant / Senior Coordinator in this role is expected to maintain a positive and optimistic attitude is critical. The ideal candidate will be professional, organized, able to multitask, with excellent communication skills, both written and verbal.

Responsibilities to Anticipate:

• Effectively partner across the business area to support various general operational tasks (email, travel arrangements, expense reports, suppliers, etc)

• Manage a high degree of fluency with relevant software resources such as Microsoft Office Suite, SharePoint, and ZOOM (to name a few)

• Coordinate domestic and international travel arrangements for multiple members of the leadership team

• Coordinate special events and executive visits via the Visitor Management System

• Coordinate internal and external communications to executives support staff

• Manage conflicting priorities by maintaining daily, weekly, and monthly agenda items

• Operate independently on daily office coordination activities

• Attend meetings; capture actions and maintain action list to ensure follow up

• Assist with the preparation of internal organization reports (weekly/monthly) and presentations ensuring on-time delivery

• Generate charts, tables, memoranda, reports, correspondence and other material with speed and accuracy using the Microsoft Suite applications

Work Location (onsite): McKinney, TX (relocation is NOT available for this role)

Security Clearance Requirements:

Ability to obtain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for the required security clearance.

Clearance Information: This position requires the eligibility to obtain a security clearance. The Defense Industrial Security Clearance Office (DISCO), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: https://www.state.gov/m/ds/clearances/c10978.htm.

Basic Qualifications:

• AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience

• Advanced to expert level experience with Microsoft Office Suite resources (Presentation, Excel, Outlook, Word, Teams, etc)

• Professional administrative experience supporting a