Warehouse Administrative Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Position is responsible for confirming the receipt of product and/or services at the Field Unit level in SAP.

Annual Hiring Range/Hourly Rate:

• $23.00 Per Hour

Benefits

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Medical, dental, vision plans
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Commuter benefits
• Employee Discounts
• Free hot healthy meals for unit operations roles

Main Duties and Responsibilities:

• Responsible for matching the SAP PO (hard copy) with the receiving vendor paperwork

• Once the paperwork is matched the receiver will bring up the PO in SAP (electronic copy) and document by each item quantity received

• Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer

• Submit request for new SAP item numbers to SAP coordinator based on discrepancies found on between SAP PO and inbound paperwork

• Update standard PO price & vendor item numbers on Info records for non-electronic suppliers as needed

• Compare the price on the SAP PO for each item to the price on the receiving documents. Communicate discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)

• Organize and prepare (based of requirements) unit invoices to Datamatics as per company policy

• Be the unit's liaison with Datamatics to answer any questions on the unit’s behalf

• Manage unit’s PO’s system within SAP to ensure all are accounted

• End of month duties include accounting for the unit’s expenses using the tools available

• Work with the physical inventory team to ensure accurate and timely entry of physical inventory data

• Assist SAP coordinator in month end MF47 clearing

• Act as the backup in the daily inventory back flush process as needed.

Qualifications

Education:

• High School graduate or GED required

Work Experience:

• 2 years of clerical or data entry experience required  

Technical Skills: (Certification, Licenses and Registration)

• Basic computer skills

• Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork

• Good verbal, written communication skills

• Self starter with good attention to detail and excellent organization skills

• Strong math skills

• Good problem solving skills

Language / Communication Skills:

• Excellent oral and written communication skills

• Ability to communicate with multiple employees in a fast paced environment

Job Dimensions

Geographic Responsibility: Unit

Type of Employment: full-time

Travel %: none

Exemption Classification: non-exempt

Internal Relationships: employees at all levels in the unit

External Relationships: vendors

Work Environment / Requirements of the Job: Normal office environment

Budget / Revenue Responsibility: (Local Currency)

Organization Structure

Direct Line Manager (Title): Mgr, Ops or General Manager

Dotted Line Manager (Title, if applicable):  0

Number of Direct Reports: 0

Number of Dotted Line Reports: 0

Estimated Total Size of Team: 2

gategroup Competencies Required to be Successful in the Job:

• Thinking – Information Search and analysis & problem resolution skills

• Engaging – Understanding others, Team Leadership and Developing People

• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively

• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

• We treat each other with respect and we act with integ