Administrative Assistant

Job Title: Administrative Assistant

Department: Operations

Reports to: SVP of Facilities

 

Job Summary

FC Cincinnati is seeking an Associate Administrator who is highly motivated, detail-oriented, and eager to learn business operations within an MLS Club and Stadium. This is a part-time position where the candidate for this role must be able to work an average of 20-25 hours per week in the office. There could be times when it is necessary to work external events and FCC home games that may fall on evenings, weekends, and holidays. This person will have the primary responsibility of assisting the SVP of Facilities and the Stadium staff with all administrative tasks and projects as required and requested.

 

What You’ll Do:

• Provide daily administrative support for the SVP of Facilities’ office duties which could include incoming and outgoing mail, calendar bookings, and meeting agendas and notes
• Assist with copying, filing, recording, and distribution of materials including contracts and invoices
• Organize and maintain office supply inventory as well as serve as the purchasing lead for the department
• Oversee the planning and execution of departmental staff events with other department staff assisting when needed
• Coordinate between the SVP and the Finance and Accounting team for expense reports, invoice approvals, invoice requests, and other budget tracking items
• Position requires routine face-to-face personal interaction with other club personnel; therefore, job responsibilities must be physically performed in the club offices and not in a virtual manner
• Perform various other tasks assigned by the SVP of Facilities

 

What You’ll Need:

• Willingness to complete responsibilities while providing superior customer service internally and externally
• Effective verbal, written, and interpersonal communication skills
• Excellent attention to detail and ability to work efficiently
• Proven ability to collaborate effectively with cross-functional teams to achieve job objectives
• Needs to be consistently prompt, punctual, and dependable
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Teams

 

What You’ll Bring:

• Ability to maintain a high level of confidentiality and professional demeanor
• Strong organizational and time management skills with ability to prioritize and multi-task in a high-energy environment
• Ability to work independently as a self-starter

 

Why You’ll Love FCC:

• FCC welcome gifts
• Resume and profile reviews
• Tour of TQL Stadium and MHTC
• Community volunteer opportunities
• Discount off team store merchandise
• Job shadow opportunities
• Paid hourly and/or college credit opportunities

 

About FC Cincinnati

FC Cincinnati is a Major League Soccer team playing at TQL Stadium in Cincinnati, Ohio. Originally founded in 2015 by Carl H. Lindner III and co-CEO Jeff Berding, FCC started play in the United Soccer League (USL) in 2016. FCC entered MLS as the 24th team in 2019. The club’s wide and diverse ownership group is led by controlling owner Lindner III; as well as managing owners Meg Whitman and Dr. Griff Harsh; Scott Farmer; and George Joseph.

FC Cincinnati opened the club’s privately funded, 26,000-seat soccer-specific TQL Stadium in the West End neighborhood of Cincinnati in 2021, a venue which has won numerous global awards including the World Football Summit Best Venue 2022 in Madrid and the 2022 Prix Versailles World Title in the Sports Category in Paris, France.

FC Cincinnati won the 2023 Supporters’ Shield – the annual award given to the team with the most points in the regular season – and clinched a spot in the 2023 MLS Playoffs for the second straight year. The club won the 2018 USL Regular- Season Championship in record-setting fashion and earned postseason berths in all three of its USL seasons. In 2017, FC Cincinnati also advanced to the semifinals of the Lamar Hunt U.S. Open Cup, a run that included victories over two MLS squads.

At FC Cincinnati, we take pride in our commitment to excellence and fostering a positive work environment. We were honored to be recognized as one of the best places to work in the Sports Business Journal in March 2024. As an organization we strive to create an environment where employees can grow, collaborate, and feel supported.

 

About TQL Stadium

TQL Stadium, home of FC Cincinnati, is one of the most ambitious soccer-specific stadiums in not only North America, but the world. Critically-acclaimed firm Populous designed an innovative and forward-thinking stadium that is one of the larges