PA Clinical Education Coordinator

REPORTING RELATIONSHIPS 

Position Reports to: Director of Clinical Education [PA] 

Positions Supervised: None 

POSITION SUMMARY 

This position is responsible for supporting activities related to the clinical education component of the Physician Assistant (PA) program. The CEC, under the direction of the Director of Clinical Education (DCE), Clinical Coordinator (CC), and Assistant Clinical Coordinator (ACC), assists with the coordination of all aspects of clinical instruction including development, modification, and maintenance of the clinical rotation sites for supervised clinical practice experiences (SCPEs). The CEC also coordinates and manages documentation for a variety of operations, including those of a confidential nature, manages files and student records pertaining to credentialing for rotations, and works on special projects related to and in conjunction with the DCE. Independent judgment is required to plan, prioritize, and organize a diversified workload to assist the DCE and CC. The incumbent must maintain a professional, upbeat, and energetic demeanor and work well collaborating with others in a team setting. Comfort with technology and a desire and willingness to further enhance technology skills is important. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

Faculty Responsibilities 

Not applicable 

CEC Responsibilities 

1. Student Rotations 

• Manages relationships with preceptors, student coordinators, office administrators/manager, and students to ensure effective communication and satisfaction.
• Works with the DCE and CC to ensure that affiliation agreements and preceptor credentials are up-to-date.
• Works closely with DCE involving preceptor recognition, certificates, plaques, and incentives.

2. Manages clinical SCPE paperwork 

• Ensures that preceptors receive stipends on a timely basis.
• Coordinates with clinics and hospitals to ensure that the appropriate paperwork is completed for sites.
• Oversees the Letters of Good Standing and Student Passports for student rotations. Makes updates as necessary to these documents as required by individual rotations.

• Assists DCE and CC to end learning objectives for each rotation to preceptors.
• Ensures that students have completed all rotation specific paperwork and oversees all paperwork is sent to the clinics and hospitals.
• Manages student drug screens, TB tests, immunizations, and background checks required for clinical rotations and program required clinical volunteer experiences.
• Participates in agreement audits as directed by the DCE.

3. Relationship Management 

• Develops and maintains relationships with sites, through phone calls or email and by offering responsive, relationship-centered customer service.
• Assists DCE and CC in coordinating recruitment and PR activities.
• Works closely with DCE to develop incentives for new and existing sites.

4. Administrative 

• Assists program administration and faculty in the preparation of self-study reports, accreditation documentation, site visits, etc.
• Manages clinical education events as assigned by DCE.
• Other administrative duties as assigned.

POSITION COMPETENCIES 

• Communication
• Development of Self
• Job Knowledge/Skill Application
• Champions Innovation
• Drives for Results