Marketing Coordinator & Executive Assistant - The Tonic Communications

The Tonic Communications is an award-winning UK Top 50 ranked agency specializing in healthcare PR, tech, and green transport sectors. They are dedicated to supporting companies that are making a positive difference in the world we live in.

Despite being a small agency, Tonic Communications is achieving great things. Their success is evident as they have been recognized as a UK Top 50 PR agency. They have recently transitioned to a consultant mode while their future plans involve expanding their permanent team to bring their headcount back up to the previous level.

The Tonic Communications team is a dynamic group of professionals spread across various locations. They have two directors, one based in Nottingham and the other in Newcastle. Additionally, they have an Account Director situated in Yorkshire. To complement their core team, they have a talented network of approximately 10 freelancers and consultants based throughout the UK.

At Tonic Communications, they believe in fostering a positive and ethical work environment. Their company values revolve around positivity, integrity, transparency, and accountability. They are committed to creating a culture where employees can thrive and contribute to their shared mission.

Join Tonic Communications and be part of an agency that is not only doing great things but also offers the potential for career growth and diverse involvement in various agency support activities.

The Marketing Coordinator/Executive Assistant position at Tonic Communications is a crucial role designed to provide support and assistance to the directors and account director, freeing up their time and enabling the agency to grow. As a lynchpin of the team, the new team member will play a vital role in driving the agency's success.

Responsibilities:

• Develop client reports and update activity trackers.
• Update and coordinate agency to-do lists and project management tools.
• Follow up with emails to clients, partners, and journalists.
• Post and schedule social media content.
• Create social media assets and posts.
• Develop media target lists and share stories with the media.
• Arrange hotels, travel, and meetings.
• Liaise with suppliers and partners.
• Source suppliers as needed.
• Provide finance administrative support, including expenses.
• Develop briefs for projects.
• Research companies for new business leads.
• Manage a supplier database.
• Input and track information into CRM tools.

The Marketing Coordinator/Executive Assistant will work closely with the two directors and the account director on a daily basis.

The role will receive an in-depth introduction to the agency's systems, processes, clients, and culture. In-house support will be provided to ensure a seamless transition. Training needs will be assessed as part of the professional development process, with opportunities for upskilling discussed in bi-weekly KIT meetings.

The first few weeks in the role will consist of getting familiarized with the agency's systems, processes, clients, and team members. This period will lay the foundation for a successful and productive tenure.

This is a full-time role, requiring a commitment of 37.5 hours per week. The agency operates from Monday to Friday, 9:00 AM to 5:30 PM BST, with flexible working options available. Core hours are from 10:00 AM to 12:00 PM BST and 2:00 PM to 5:00 PM BST while ensuring fulfillment of the weekly hours requirement.

Requirements

To excel in this role and thrive at Tonic Communications, you possess a unique set of character traits and skills that make you a true rockstar. We are looking for someone who embodies the following qualities:

• Ethical: You believe in honesty and transparency, and you offer services that align with these values. Integrity is at the core of everything you do.
• Likable and naturally friendly: Your warm and approachable nature allows you to build strong relationships with colleagues and clients alike. People enjoy working with you because of your positive attitude.
• Positive: You have an optimistic outlook and bring a can-do attitude to every task. Your positivity is contagious and helps create a supportive work environment.
• Confident without being brash: You exude confidence in your abilities and ideas, yet you approach situations with humility. Your self-assuredness inspires trust and respect.
• A hustler: You are proactive and driven, always seeking opportunities and going the extra mile to achieve exceptional results. You have a natural entrepreneurial spirit.
• Tenacious: Challenges and setbacks don't deter you. You approach them with resilience and determination, finding creative solutions and