Senior Payroll Administrator – Finance

Flexible Location

WHO WE ARE

TNTP is the nation's preeminent education nonprofit that brings research, policy, and consulting together to meet the needs and aspirations of young people, families, communities, and the nation. We are educators, researchers, and innovators working to ensure every young person has the chance to reach their full potential, every educator and leader is set up for success, and every community has the resources necessary to connect young people to paths of opportunity.

We work at every level of the PK-12 system, side by side with educators, system leaders, and communities across 41 states and more than 4,000 systems nationwide to reach ambitious goals for student success. Our vision pushes beyond school walls, catalyzing cross-sector collaboration to create pathways for young people to achieve academic, economic, and social mobility.

Learn more about us, what we do, and working here.

WHAT YOU’LL DO

As a Senior Payroll Administrator, working in partnership with your manager, the Payroll Director, you will process payroll for the 800+ regular and part-time TNTP employees who work across the United States.

Responsibilities:

• Own and lead all payroll processing tasks and consistently deliver in an accurate, timely, and compliant manner. This includes the biweekly processing of multi-state payrolls for over 500 FTEs and up to 300 part-time/seasonal staff in all 50 states and Puerto Rico.
• Work with ADP to ensure compliance with all federal, state, and local payroll taxes. Including maintaining tax jurisdictions within ADP and Workday, resolving tax reporting exceptions, and confirming accurate payroll tax transmissions.
• Ensure that payroll tax withholdings reflect employee work location as reported on timesheets.
• Work with ADP and the Workday team to ensure timely and accurate W2 processing for all employees, specifically ensuring W-2's accurately reflect state and local withholdings.
• Lead the review of quarterly payroll tax reconciliations, elevating areas of concern and complexity to the Payroll Director.
• Compile accurate reports on payroll data for regular audits and annual Form 990.
• Serve as the main payroll lead on the annual workers' compensation audit through collaborating with others in the organization to provide our auditor with the requested audit files in a timely manner.
• Lead the calculation of gross-ups and process payroll adjustments for taxable fringe benefits (gift cards, taxable commuter benefits).
• Provide ongoing service and support for all payroll and time tracking queries.
• Lead the development, documentation, and ongoing maintenance of payroll policies and procedures, in partnership with the Payroll Director.
• Own tracking and reporting on Payroll KPI metrics, in partnership with the Payroll Director.
• Review payroll accounting outputs from Workday, ensuring accuracy, proper reconciliation, and alignment with GAAP and internal controls.
• Support the Payroll Director in maintaining and proactively researching compliance with all applicable HR related laws, including wage and hour law, state paid family leaves, and multi-state compliance of such laws.
• Exercise independent judgment to resolve complex payroll issues, determine appropriate escalations, and recommend process or system changes to leadership.
• Work on special projects, as needed.

YOUR QUALIFICATIONS

•  Workday Payroll experience (Required) 
• 5+ years of progressive payroll experience, including ownership of multi-state payroll operations in a complex organization
• Strong knowledge of Federal and State payroll regulations and key areas of compliance
• Knowledge of payroll best practices
• Ability to communicate with various levels of management and staff
• Strong work ethic and team player
• Knowledge of Microsoft Office, including proficiency in Excel

WHAT WE OFFER

The salary range for this position is $79,089 - $118,634. New hires can typically expect a starting salary between the range minimum and the salary range midpoint ($79,089-$98,861), in alignment with experience, qualifications, and our commitment to equity in compensation.   

TNTP also offers a compelling overall Total Rewards package, including competitive mid-market salaries, generous PTO, and comprehensive benefits, with a range of plans and programs designed to support the physical, mental, and financial wellness of em