Administrative Assistant

Position Title: 

Administrative Assistant to Director, Finance and Director, Supply Chain

 

Pay Rate:

$51,000 – 68,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

 

Category/Shift:

Salaried Non/Exempt, Full-Time

 

Physical Location:

Memphis, TN 38197

 

The Job You Will Perform:

Provide executive secretarial and administrative support to the Director of Finance and the Director of Supply Chain within our Global Cellulose Fibers Business at International Paper. This role has responsibility for running office operations smoothly and efficiently, creating and maintaining calendars, scheduling meetings,  travel arrangements, expense reports.

• Effectively manage office activities and coordinate calendars (schedules and appointments), meetings, conference calls and extensive travel arrangements (including international travel).
• Ensure Directors, Finance / Supply Chain are appropriately prepared, and have materials for various meetings / appointments
• Create MS PowerPoint presentations containing very detailed information (Finance / Business related), to be viewed at the executive level
• Screen telephone calls and visitors and resolve routine and some complex inquires
• Complete expense reports in strict accordance with company policy, using our on-line system.
• Processing of quality related customer claims including coordination, preparation for approval, and payment
• Handle miscellaneous projects, as assigned.
• Manage multiple tasks and work in a dynamic environment.
• Be a team player, willing to help out at "crunch" times.
• Regularly process expense reports.
• Take the lead in coordination of activities with other support personnel and maintain positive relationships with all levels of employees and customers.
• Must be able to work under pressure and meet deadlines, be well organized, and have strong time management skills.

 

 

 

The Qualifications, Skills and Knowledge You Will Bring:

• College degree preferred
• Minimum 3 – 5 years prior administrative support required
• Requires follow-up and attention to detail, with constantly changing priorities
• Excellent technical skills, including Microsoft Office, SharePoint, Power Point, EXCEL, WORD, and Internet
• Must be an extremely organized, reliable individual
• Great deal of flexibility, enthusiasm, and energy; must be a team player
• Excellent interpersonal savvy with ability to interact effectively and courteously with all levels of employees
• Must have excellent communication skills (written and verbal)
• Must possess a positive attitude, demonstrate a willingness to ask pertinent questions, and be an active leaner.
• Ability to handle company confidential issues in a professional manner.
• Key Competencies: Integrity & Trust, Interpersonal Savvy, Organizational Agility, Political Savvy, Planning, Organizing, Action Oriented, Time Management, Organizing, Priority Setting, Learning on the Fly, Customer Focus, Dealing with Ambiguity, Composure, Comfort Around Higher Management, Listening, Problem Solving

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

 

The Career You Will Build:

Leadership training and promotional opportunities within a global company.

 

The Impact You Will Make:

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

 

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.