Administrative Technician I – Family Court

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania is the Philadelphia County Court System composed of two courts: the Court of Common Pleas and the Municipal Court. Our mission is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.

About Department

The FJD Family Division consists of the Juvenile and the Domestic Relations Branch.

The Domestic Relationship Branch has varied responsibilities in responding to complaints and petitions that can be broadly categorized under: Child and Spousal Support, Divorce, Child Custody, and Domestic Violence.

The Juvenile Branch processes cases involving juvenile delinquency where minors have been accused of crimes; dependency cases arising from allegations of neglect or abuse; truancy petitions and those alleging incorrigibility; and adoptions. Several means are used to provide services to youth and their families.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Job Description

Position Summary
This is skilled paraprofessional work performing a variety of administrative and technical activities of specific scope and difficulty.  The individual selected for this position may be assigned to either the Juvenile Branch or Domestic Relations Branch of Family Court, and may be reassigned to either Branch, as business needs might require.  The work involves extensive independent judgment and considerable discretion to act. Supervision of a number of clerical employees may be performed. This class is distinguished from advanced level clerical classes by the scope of responsibilities, difficulty and complexity of functions and assignments performed, and degree of independent judgment for resolving functional problems. General supervision is received from an administrative superior.

Essential Functions
The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Prepare and maintain information, reports, records, and spreadsheets.
• Collect, verify, organize and input data into databases.
• Draft, prepare and proofread a variety of finished documents such as letters, memoranda or reports.
• Disseminates information to appropriate offices.
• Enters and retrieves information from personal computer or Courts system.
• Search, process and prepare petitions for court.
• Submit cases into court computer systems.
• Search cases in court computer systems and update information, as necessary
• Docket court filings, including but not limited to administrative and other court orders, evaluations, drug screens, paternity tests and safety affidavits filed by DHS, and documents filed by attorneys and the public that require docketing into appropriate court systems.
• Receive and/or prepare, docket, and schedule for appropriate proceedings petitions filed within the applicable Branch of Family Court.
• Assist attorneys and clients with inquiries and maintain logs of parties reviewing petitions and other court records.
• Work in conjunction with other offices within Family Court, the FJD, and partner agencies to prepare cases for court.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities