Administrator (Biomedical Engineering)

We are seeking an Administrator who will be responsible for directing the overall administrative, financial and operational activities of a large academic or research department and reports to a faculty director or executive leader. Areas of responsibility and oversight include financial management, strategic planning, research and academic administration, human resources, staff leadership, and facilities/space planning. The Administrator provides support and direction to faculty and staff in formulating and implementing the department’s programs and objectives. The Administrator generally reports directly to the Chair/executive leader and provides oversight of the department's administrative, financial, and operational activities. In situations where the Administrator doesn’t report directly to a faculty leader, extensive collaboration and coordination are still essential.

Specific Duties & Responsibilities

Financial Management

• Develop and oversee annual budget planning and preparation, projections and reporting.
• Provide financial analysis and program planning support for the department.
• Project and analyze long-term trends in the total budget for the department.
• Advise on resource needs and financial risks facing the department.
• Administer department’s general funds budget.
• Oversee fiscal management for sponsored research funding and other accounts: general funds, gifts, endowments, student scholarships and petty cash funds.
• Provide complex financial and other reports to the Chair/Executive leader, faculty, school, university, and outside agencies.
• Direct financial analysis processes, analyze business critical systems, and proactively resolve strategic issues that span multiple business areas.
• Oversee the release of funds for expenditures and the review/approval process for capital equipment.
• Ensure compliance with accounting policies and procedures and ensure that grants and contracts are administered appropriately.

Planning

• Participate and provide analytic support for departmental strategic planning and goal setting for growth and viability.
• Collaborate with department leadership on long-term planning and analysis and resolution of short-term issues.
• Initiate and direct short and long-range planning and conduct feasibility studies for evaluation of new and existing programs and determining funding and staffing needs.
• Develop and implement operational plans to ensure program performance.
• Gather appropriate data from internal and external sources to measure performance in operations and provide information on operational trends to support planning requirements.
• Develop plans for new operating and oversight systems, which are sensitive to organizational needs to ensure efficient accomplishment of objectives, and secure resources as necessary.

Organizing & Implementing

• Assess and periodically update the infrastructure in the department that supports research, teaching and practice activities, and develop plans for maintaining and improving departmental resources.
• Responsible for developing and maintaining a sound management structure, operating policies, procedures, and staffing to meet the operational needs of the department.
• Identify opportunities and champion initiatives for continuous improvement in support of internal controls and financial reporting processes.
• Plan, execute and recommend programs and policies that will assure achievement of department goals and meet the department's financial needs.
• Prepare policy and planning documents, reports, and draft materials for the Chair/Executive leader.
• Monitor and prepare for the impact of changing regulatory policies on programs, faculty, and staff.
• Prepare and present an annual report on overall financial, teaching, research, and service performance of the department to the Chair/Executive and other identified stakeholders.

Managing

• Provide management support to department Chair/Executive leader and faculty to ensure efficient and effective administration of the department.
• Collaborate with and/or indirectly manage the senior administrative staff from various units across the department.
• Direct and supervise administrative and financial staff supporting department goals.
• Oversee the use of resources in accordance with plans and budgets and provide reports to ensure accountable leaders control resources in their areas of responsibility.
• Recommend corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
• Develop standards of performance for activities, moni