Financial Analyst II

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard School of Dental Medicine?

Located in Boston's Longwood Medical Area, Harvard School of Dental Medicine (HSDM) is at the forefront of dental education, research, and patient care. Founded in 1867, HSDM holds the distinction of being the first dental school in the U.S. to be part of a university and its medical school, and the first to confer the DMD degree. Our mission is to foster a community of global leaders in education, research, and clinical innovation dedicated to improving human health by integrating dentistry and medicine. We invite dedicated professionals to join our team and contribute to our rich tradition of excellence and innovation in the dental field.

Job Description

Job Summary: Independently perform financial analysis to support department’s role in assisting management with financial planning efforts, budget analysis and monthly reporting.

Job-Specific Responsibilities:

The Financial Analyst is responsible for accurate financial reporting and planning for all of HSDM and oversight of core financial activities in collaboration with the HSDM Finance Team. They will provide support and analyses that relate to HSDM operations, policy development and documentation, process analysis, management tools, and compliance. Reporting to the Chief Financial Officer, the incumbent is part of a team who collectively manages the accounting and financial operations of the School.

1. Monitors, reviews, and approves department transactions in B2P, Concur, GL-PCR salary journals. Liaises with the HSDM grant team on sponsored activity and transactions.
2. Ensures compliance with Harvard University financial policies, procedures, and applicable legal rules and regulations when processing payments, reimbursement, advances, travel, and general accounting.
3. Serves as an important source of information on complex fiscal policies and procedures including federal funding rules, and advises faculty, students, and staff on existing options or alternatives, effectively recommending courses of action on fiscal matters.
4. Serving as the school's local university card administrator (PCard, Corporate Card, Department Card) reviews submissions, interpret applicability of expenses tofinancial policies. Research discrepancies  and corrects asnecessary.
5. Acts as a resource for departments on transactional inquiries and financial/budgetary questions that require problem-solving and analytic capability. Provides regular and ad hoc basis financial information to faculty, administrators, and team members.
6. Ensures that payments are made based on proper authorization, supported by sufficient documentation, and allocated to appropriate accounts/funds.
7. Assists in the maintenance of vendor accounts and ensures timely clearance of outstanding payables and receivables and resolution of expense discrepancies.
8. Produces financial reports, including annual, monthly, quarterly, and ad hoc.
9. Review credit vouchers and accompanying checks/deposit slips for Cash Receipts delivery. Liaise with Cash Receipts to resolve discrepancies.
10. Analyses monthly and year-end close data and prepares variance analysis to ensure accuracy of financial statements.
11. Assists in the performance of audit functions to ensure accuracy and compliance with internal and external regulations.
12. Assist in fixed assets management process, including analysis of the type of equipment to be purchased, the anticipated useful life of the asset, and classification of the asset in Oracle; and reconciliation of general  ledger balance sheets and Oracle assets.
13. Assists in Quarterly Reporting Review process for FAR.
14. Assists in maintain costing budget records in HUBS up-to-date, reconciling HUBS and PeopleSoft data every month.
15. Assists with the annual budget process and multi-year forecasts.
16. Provides analytical and reporting support for the budget process, year-end reporting, and overall financial management.
17. Works closely with department managers and staff to effectively manage the School’s finances
18. Prepares complex financial reports and analyses, including ad hoc reporting using SmartView, OBI, and excel.
19. Trains department users in budget and analytical reporting tools.
20. Assists departments with financial reporting.
21. Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work. 
22. Performs other related duties as assigned or requested.