UNIV - Procurement Specialist II - Department of Health Sciences and Research

Job Description Summary

This position performs paraprofessional accounting duties and provides support for all financial activities for College Research Operations and the Department of Health Sciences and Research. This position reports to the Business Manager of the Department of Health Sciences and Research. Must be able to make decisions independently while analyzing complex information, using sound judgement and work with minimal supervision. Must have at least one to three years of procurement or contracts experience.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000222 CHP - HS&R Admin

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

JOB DUTIES:

35% PROCUREMENT: Analyzes all applicable policies and procedures and determines best practices for submitting procurement requests for all College Research Operations and Department of Health Sciences and Research activities. Serves as procurement subject matter expert by advising faculty and staff of best methods for procurement purposes. Uses comprehensive knowledge to make proposals for internal changes in procurement policy and procedures. Creates and processes procurement and check request transactions in accordance to grant requirements, state procurement code, MUSC, and CHP policies and procedures. Procurement transactions include travel reimbursements, requisitions, supplier invoice requests, journals, UMA check requests, and purchasing card transactions. Works with Accounting Services to setup new suppliers. Coordinates with other college department, vendors, and University departments to complete procurement transactions. Ensures transactions are accurate, processed timely, and approved. Inventories and orders necessary building related supplies, including those for identified break areas.

25% FIXED ASSETS: Tracks and assigns Fixed Asset inventory for College Research Operations and the Department of Health Sciences and Research according to MUSC and CHP policies and procedures. Fixed Asset activities include but are not limited to: preparing fixed asset paperwork for new purchases, maintaining the inventory database, completing University annual inventory reports, surplussing outdated equipment and preparing University Risk Management insurance claim forms for lost and/or stolen equipment, and requesting approvals from University Risk Management and Fixed Assets when equipment is required to be transported offsite.

25% FACILITIES: Coordinates and manages CHP C building activities associated with facilities, space, surplus, and maintenance. Facilities activities include but are not limited to: initiating and ensuring work orders and maintenance calls are entered and updated in the facilities system, tracking work orders to completion, maintaining key control property. Provides updates to the Dean’s Office for the University Planning Space Survey and updates building schematics for Deans Office use and internal CHP C use. Makes certain the CHP C facilities are clean, in sound condition, and free of any and all maintenance concerns.

10% SPECIAL ACTIVITIES: Performs a variety of complex support service activities for the College Research Operations and the Department of Health Sciences and Research. Works with the CHP Research Administration Director and Business Administrator to complete special projects as needed. Looks for ways to improve work performance and strives to increase professional development. Monitors, tracks, and prints labels for the CHP College wide Research Administration postage usage. Manages CHP College wide Research parking for all study participants. Assist in monitoring Parking Log, collecting data for processing the monthly invoice from Parking Management, reconciles against study protocols, and maintains parking documentation files. Audits procedure and makes improvements that will maintain compliance with protocols. Manages participant tax documentation for re-numeration.

5% DEPOSITS: Manages the deposit of physical cash and cash equivalents for all of College Research Operations and Department of Health Sciences and Research. Upon receipt of physical deposits, inquires with Business Manager/Grant Manager as needed regarding correct account information for deposit, creates and routes required documentation to the Bursar’s Office, and submits the deposit to approved locations. Maintains records regarding deposits for future reference as needed, or at least until confirmation that deposit was submitted accurately. Ensures deposits are processed correctly by validating with