Jobs and Careers
About the role
Position Title: Administrative Assistant
Program/Dept: Comprehensive Case Management
Reports to: Program Director
Classification: Regular, Full-Time, Non-Exempt
Salary Range: $28.35 + Full Benefits Package
Shift: Monday – Friday, 8:30am – 5:00pm
About Us: Caminar is a leading behavioral health organization that supports youth and adults across multiple counties in Northern California and the San Francisco Bay Area. Caminar builds strength and stability through comprehensive mental health and substance use treatment, and wrap-around services, delivered through evidence-based, whole-person care. Founded in 1964, Caminar's vision is to be a beacon of safety, compassion, and fulfillment, supporting all those in our communities who need it most. Our mission is to build strength and stability through comprehensive mental health and substance use treatment delivered through evidence-based, whole-person care.Caminar values diversity. People of all races, ethnicities, countries of origin, faiths, abilities, sexual orientations, and gender identities are welcome here. To learn more, please visit www.caminar.org. Position Summary: Under the supervision of the Program Director, the Administrative Assistant supports the CCM team by providing wide-ranging administrative tasks such as client, visitor and phone reception, data entry, file management and other office duties.Essential Duties & Responsibilities:
- Greet, welcome, and announce visitors. Notify staff members when their appointments have arrived. Ensure clients and visitors are accompanied by staff when entering the office areas. Monitor waiting room area and client traffic.
- Answer a multi-line phone system and properly route incoming calls in a professional, courteous, and helpful manner.
- Timely and accurate data entry of HIPPA protected client documentation into county electronic health record database.
- Triage client calls and forward to appropriate staff.
- Maintain master calendar of client appointments for medical staff.
- Maintain master calendar of conference and therapy rooms
- Maintain the master calendar of vehicles and assist with the distribution of vehicle keys, placards, and gas cards as needed. Support vehicle upkeep by helping ensure they remain clean, well-maintained, and properly supplied.
- Lead morning wellness meeting and update Wellness Database as needed
- Ensure that office equipment (e.g., copier, fax machine) is properly stocked, maintained and clear of PHI daily.
- Work collaboratively with a team of administrative staff, supporting the efforts and needs of other departments, providing assistance in a team-oriented approach.
- Maintain the appearance, upkeep and general organization of the departments, kitchen, and conference room.
- Perform general office duties such as typing, flow of correspondence, filing, requisition of supplies, faxing, etc. Receive, respond, and initiate electronic mail; take, maintain and distribute meeting minutes.
- Participate in planning, preparing for and organizing special events.
- Participate in and/or complete training as assigned.
- Drive own or agency vehicle to meetings and other venues, as required; documenting and reporting mileage according to agency procedures, so that services can be provided in a timely manner; comply with agency vehicle policy at all times.
- Participate in promoting a safe, healthy and cle
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