Accounts Payable Specialist

About the Organization

The Momentus Capital branded family of organizations - which includes Capital Impact Partners and CDC Small Business Finance - is transforming how capital and investments flow into communities to provide people access to the capital and opportunities they deserve. We are working to reinvent traditional financial systems that have failed to address systemic issues of inequality, economic empowerment, and the widening wealth gap by offering a continuum of financial, knowledge, and social capital to help local leaders build inclusive and equitable communities and create generational wealth. This includes a comprehensive package of loan products, impact investment opportunities, training and business advising programs, and technology services that advance locally-led solutions. Our suite of products and services, experience, and scope will foster equitable job creation, wealth building, and economic mobility.

Position Summary

The AP Specialist is responsible for processing payments, through the AP system, to reimburse vendors and employees. Also ensuring accurate recording of es that other cash transactions are recorded in the general ledger. This position handles all aspects of accounts payable and provides support to the Accounting Department. 

Essential Responsibilities

·       Receive and process invoices, check requests, and wire requests submitted through the Papersave workflow.

·       Review all invoices and check requests for appropriate documentation and approval prior to payment processing.

·       Ensure proper vendor numbers, EFT setup, general ledger account coding, appropriate approvals, and supporting documentation accompany invoices and payment requests.

·       Date stamp all incoming invoices and submit for department manager approval.

·       Code and process invoices and manual checks into Sage 100 according to department policies and deadlines.

·       Prepare weekly invoice batches for multiple entities.

·       Mail out and distribute signed checks as required.

·       Backup for ACH/Wire processing in payment systems (e.g., Kyriba Treasury Management System).

·       Ensure accurate recording of transactions for general ledger purposes.

·       Respond promptly to vendor and employee inquiries regarding expenses.

·       Generate annual 1099s for consultants and assist with W-9 acquisition and 1096 filings.

·       Maintain accounts payable files according to department policy.

·       Perform month end closing procedures.

·       Ensure assigned closing journal entries are made and accurate.

·       Reconcile of General Ledger Accounts assigned.

·       Ensure source documentation is appropriate.

·       Follow up on reconciling items to determine the appropriate action. 

·       Support the preparation of monthly roll-forward schedules.

·       Key contact during implementation of new team-wide systems which involve interfaces to the Blackbaud general ledger system (ie. Papersave workflow).

·        Generation of annual audit schedules including breakout of legal and contractual services invoices. 

·       Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.

·       Open and distribute department mail.

·       Responsible for scanning AP documents.

·       Assist with other department duties and/or projects as needed.

Requirements

●        Bachelor’s degree in Accounting, Finance, or a related field required. (CPA certification is desired).

●        3-5 years of experience in accounts payable or finance operations within a financial services environment.

●        Strong understanding of accounts payable processes, financial systems, and invoice processing.

●        Excellent organizational skills with strong attention to detail to ensure accuracy in processing and reporting.

●        Ability to work independently and collaboratively in a team-oriented environment with effective communication skills with the ability to interact with vendors and internal stakeholders at various levels.

●        Proficient in using MS Office applications, particularly Excel.

●        Proficient in using Sage accounting software preferred but not required.

●        Will be required to work from the office 5 days a week during training, then move into a hybrid schedule in-office 2 days a week.

Benefits

The salary range for this position is $51,023-$63,779 and is eligible for an annual incentive.

This role is primarily remote with in office activities, must be able to go in when required (about once a month).

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